Human Resources Administrative Assistant

Cumberland Family Medical Center In; Russell Springs (KY); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health

Vision

Dental

Life

STD

LTD

401K

PTO

and Holidays

Job summary

Cumberland Family Medical Center is seeking an HR Administrative Assistant to provide essential administrative support in the Human Resources department. This role focuses on maintaining employee records, coordinating HR processes, onboarding, and assisting with recruitment in a busy in-office setting at CFMC Admin in Russell Springs, KY.

The ideal candidate will be detail oriented, organized, professional, and able to handle confidential information with discretion while supporting workforce

Qualifications

• Problem solving—identifies and resolves problems in a timely manner.
• Interpersonal skills—maintains confidentiality and open to others’ ideas.
• Oral communication—speaks clearly and persuasively.
• Written communication—edits for spelling/grammar and presents data clearly.
• Planning/organizing—prioritizes work and uses time efficiently.
• Quality control—ensures accuracy and monitors own work.
• Adaptability—handles changes and competing demands.
• Dependability—reliable, punctual, follows instructions.

Responsibilities

• Maintains all matters of HR and personnel in strict confidence.
• Performs customer service functions by answering employee requests and questions refers escalated issues to Director of Human Resources.
• Verifies documentation I-9 and maintains information.
• Submits online investigation requests and assists with new employee background checks.
• Updates HRIS with employee change requests and processes paperwork.
• Assists with processing of terminations.
• Assists with recruitment and interview process.
• Schedules meetings and interviews as requested by HR Director.

Skills

Problem solving

Interpersonal skills

Oral communication

Written communication

Planning organizing

Quality control

Adaptability

Dependability

Job description

Job Details: Job Location: Cumberland FMC Admin - Russell Springs, KY 42642, Position Type: Full Time, Job Category: Human Resources, HR Administrative Assistant

Cumberland Family Medical Center (CFMC) operates a Federally Qualified Health Center (FQHC) offering a wide range of health and social services at multiple sites throughout Kentucky. We seek employees who support our mission and who actively contribute to our service-driven environment by enhancing patient experience and improving productivity. CFMC offers compassionate care, uncompromising service and clinical excellence. We offer a collaborative environment with excellent benefits, wage/salary commensurate with experience and relevant work experience.

The Human Resources Administrative Assistant provides essential administrative and organizational support to the Human Resources department, helping ensure efficient daily operations and a positive employee experience. This position assists with maintaining employee records, coordinating HR processes, preparing documentation, and supporting recruitment, onboarding, and other employee-related activities. The ideal candidate is detail-oriented, organized, professional, and committed to maintaining confidentiality while supporting the organization’s workforce and overall human resources initiatives.

Duties and Responsibilities

• Maintains all matters of HR and personnel in strict confidence
• Performs customer service functions by answering employee requests and questions refers escalated issues to Director of Human Resources
• Verifies documentation I-9 and maintains information.
• Submits online investigation requests and assists with new employee background checks.
• Updates HRIS with employee change requests and processes paperwork.
• Assists with processing of terminations.
• Assists with the preparation of the performance review forms.
• Assists HR Director with various research projects and/or special projects.
• Assists with recruitment and interview process.
• Schedules meetings and interviews as requested by HR Director.
• Makes photocopies, faxes documents and performs other clerical functions.
• Files papers and documents into appropriate employee files.
• Assists or prepares correspondence.
• Prepare new employee files.
• Processes mail.
• Other duties as assigned.

Qualifications

Competency:

• Problem solving—the individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully
• Interpersonal Skills—the individual maintains confidentiality, remains open to others’ ideas and exhibits willingness to try new things.
• Oral communication—the individual speaks clearly and persuasively in positive or negative situations, demonstrates group presentation skills and conducts meetings.
• Written Communication—the individual edits work for spelling and grammar, presents numerical data effectively and can read and interpret written information.
• Planning/organizing—the individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans.
• Quality control demonstrates accuracy and thoroughness and monitors your own work to ensure quality.
• Adaptability, the individual adapts to changes in the work environment, manages competing demands and can deal with frequent changes, delays or unexpected events.
• Dependability—the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.
• Safety and security—the individual actively promotes and personally observes safety and security procedures and uses equipment and materials properly.

Schedule Requirements

Full-time position, 5 days per week, 100% in office.

Work schedules are set at the discretion of CFMC and may be adjusted at any time based on the operational needs of the organization.

Benefits

• Health
• Vision
• Dental
• Life
• STD
• LTD
• 401K
• PTO
• and Holidays