HSE Administrative Coordinator & Invoice Specialist

Plains All American; Houston (TX); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical

Dental

Vision

PTO

Free Parking

Job summary

Plains All American seeks an organized HSE Administrative Assistant to support the Health, Safety & Environmental group in Houston. You will handle administrative tasks, invoice processing, and coordination for meetings and events.

This role reports to the Manager of Occupational Health & Administrative Services and collaborates across Finance, Tax, Operations and Communications. The ideal candidate will manage high-volume invoices in Oracle, maintain confidential information, and drive

Qualifications

• High school diploma or equivalent required.
• 2+ years of administrative, project coordination, or office management experience.
• Demonstrated experience managing multiple priorities in a fast-paced environment.
• Strong organizational, communication, and customer service skills.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Teams.
• Strong attention to detail and ability to maintain confidentiality.

Responsibilities

• Provide administrative support to HSE leadership and team members.
• Coordinate meetings, visitor requests, catering, team events, and special projects.
• Serve as a co-primary point of contact for HSE administrative requests and inquiries.
• Assist with document preparation, presentations, reports, meeting materials, and departmental communications.
• Coordinate vendors, logistics, catering, registrations, communications, and event materials.
• Identify opportunities to improve administrative processes and increase team efficiency.

Skills

Administrative support

Project coordination

Customer service

Communication

Organizational skills

Confidentiality

Education

High school diploma

Job description

Plains All American seeks an organized HSE Administrative Assistant to support the Health, Safety & Environmental group in Houston. You will handle administrative tasks, invoice processing, and coordination for meetings and events.

This role reports to the Manager of Occupational Health & Administrative Services and collaborates across Finance, Tax, Operations and Communications. The ideal candidate will manage high-volume invoices in Oracle, maintain confidential information, and drive