HSE Admin & Invoice Coordinator

Plains Midstream Canada (PMC); Houston (TX); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Paid Time Off (PTO)

Free Parking

Job summary

Plains is seeking an organized HSE Administrative Assistant based in Houston, TX to support the Health, Safety & Environmental team with day-to-day administrative tasks, meeting coordination, and communications.

You will handle document prep, vendor coordination, and invoicing in Oracle, while upholding confidentiality and contributing to process improvements within a fast-paced oil industry environment.

Qualifications

• High school diploma or equivalent required.
• 2+ years of administrative, project coordination, or office management experience.
• Proficient in Microsoft Office and multitasking in a fast-paced environment.

Responsibilities

• Provide administrative support to HSE leadership and team members.
• Coordinate meetings, visitor requests, catering, team events, and special projects.
• Serve as co-primary contact for HSE administrative requests and inquiries.
• Assist with document preparation, presentations, reports, meeting materials, and departmental communications.
• Coordinate vendors, logistics, catering, registrations, communications, and event materials.
• Identify opportunities to improve administrative processes and increase team efficiency.
• Process and code high-volume invoices accurately and efficiently within Oracle.
• Ensure compliance with company financial, tax, and accounting requirements.
• Research and resolve invoice discrepancies by collaborating with vendors and internal stakeholders.

Skills

MS Office Suite

Administrative experience

Communication skills

Education

High school diploma or equivalent

Tools

Oracle

SAP

Job description

Plains is seeking an organized HSE Administrative Assistant based in Houston, TX to support the Health, Safety & Environmental team with day-to-day administrative tasks, meeting coordination, and communications.

You will handle document prep, vendor coordination, and invoicing in Oracle, while upholding confidentiality and contributing to process improvements within a fast-paced oil industry environment.