HSE Administrative Specialist

Plains; Houston (TX); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Paid Time Off (PTO)

Free Parking

Job summary

Plains, a Houston‑based leader in transportation and midstream services, is seeking an organized HSE Administrative Assistant to support the Health, Safety & Environmental function. You will handle administrative tasks, invoicing, events, and cross‑functional communications from the Houston office.

The role reports to the Manager, Occupational Health & Administrative Services and emphasizes efficiency, confidentiality, and collaboration with Finance, Operations, and HSE teams.

Qualifications

• High school diploma or equivalent.
• 2+ years of administrative, project coordination, or office management experience.
• Demonstrated experience managing multiple priorities in a fast‑paced environment.
• Strong organizational, communication, and customer service skills.
• Advanced proficiency with Microsoft Office Suite (Outlook, Excel, PowerPoint, Teams).
• Strong attention to detail and ability to maintain confidentiality.

Responsibilities

• Provide administrative support to HSE leadership and team members.
• Coordinate meetings, visitor requests, catering, team events, and special projects.
• Serve as a co-primary contact for HSE administrative requests and inquiries.
• Assist with document preparation, presentations, reports, meeting materials, and departmental communications.
• Coordinate vendors, logistics, catering, registrations, communications, and event materials.
• Identify opportunities to improve administrative processes and increase team efficiency.
• Process and code high‑volume invoices accurately and efficiently within Oracle.
• Ensure compliance with company financial, tax, and accounting requirements.
• Research and resolve invoice discrepancies by collaborating with vendors and internal stakeholders.

Skills

Administrative experience

Multitasking

Organizational skills

Communication skills

Microsoft Office

Confidentiality

Education

High school diploma

Tools

Oracle

SAP

Microsoft Office

Job description

Plains, a Houston‑based leader in transportation and midstream services, is seeking an organized HSE Administrative Assistant to support the Health, Safety & Environmental function. You will handle administrative tasks, invoicing, events, and cross‑functional communications from the Houston office.

The role reports to the Manager, Occupational Health & Administrative Services and emphasizes efficiency, confidentiality, and collaboration with Finance, Operations, and HSE teams.