HSE Administrative Assistant

Airswift; Pasadena (TX); On-site; USD 42,000 - 60,000; Full time

Job summary

Airswift is seeking a dependable HSE Administrative Assistant for a 1-year assignment in Pasadena, TX. This on-site role supports Safety and Environmental programs, maintains records, assists with reporting, and drives daily HSE activities.

Preferred candidates hold a bachelor’s degree in a related field and have 3+ years in Oil & Gas or EPC industries, with strong Excel/SharePoint experience and SAP/Intelex familiarity.

Qualifications

• Strong data entry accuracy and attention to detail.
• Advanced Excel and Access; Microsoft Office proficiency.
• 3+ years of experience in Oil & Gas, Refining, Petrochemical, LNG, and Industrial Construction (EPC) industries.

Responsibilities

• Expense reports (Concur).
• Purchase requisitions and tracking (Excel sheet).
• Managing planned inspections forms (SharePoint).
• Tracking variance forms (SharePoint).
• Ordering breakfast/lunches as needed.
• Tyndale FRC Program (employee program).
• Safety Boot Program (employee program).
• Safety Prescription glasses (employee program).
• Assist with Visitors and PPE.
• Data entry into Intelex Environmental tracking spreadsheets.

Skills

Data entry accuracy

Attention to detail

Excel

Access

Organizational skills

Interpersonal communication

Education

Bachelor’s degree in Occupational Health and Safety, Environmental Science, Business Administration, or related field

Tools

SAP

Intelex

OTIS Concur

Job description

About Airswift: Airswift is an international workforce solutions provider within the energy, technology, process and infrastructure industries. Airswift serves as a strategic partner to clients, offering a turnkey workforce solution to capture and deliver the top talent needed to complete successful projects by aligning with unique project needs. With over 1000 employees and 9,000 contractors operating in over 60 countries, Airswift's geographical reach and pool of talent available is unmatched in the industry.

Job Title: HSE Administrative Assistant Duration: 1 year assignment Schedule: 9/80 (on-site) Sponsorship Provided: No Location: Pasadena, TX

We are looking for a dependable and detail-oriented HES Administrator who can manage multiple tasks and stay organized. This person will support Safety and Environmental programs, maintain records, assist with reporting, and help keep daily HES activities running smoothly. We are looking for someone who takes initiative, works well independently, and is interested in improving processes. The role provides the opportunity to take ownership of projects and help develop and support Safety and Environmental initiatives across the site.

Key Responsibilities:

• Expense reports (Concur)
• Purchase requisitions and tracking (excel sheet)
• Managing planned inspections forms (SharePoint)
• Tracking variance forms (SharePoint)
• Ordering breakfast/lunches as needed
• Tyndale FRC Program (employee program)
• Safety Boot Program (employee program)
• Safety Prescription glasses (employee program)
• Assist with Visitors and PPE
• Data entry into Intelex Environmental tracking spreadsheets

Required Skills:

• Strong data entry accuracy and attention to detail.
• Advanced Microsoft Office skills, particularly in Excel and Access.
• Strong organisational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Knowledge of SAP
• More than 3 years of experience in Oil & Gas, Refining, Petrochemical, LNG, and Industrial Construction (EPC) industries.
• Programs/Software SAP Intelex/OTIS Concur

Preferred Education & Certifications:

Bachelor’s degree in Occupational Health and Safety, Environmental Science, Business Administration, or a related field (Preferred).

Preferred Skills, Experience & Qualifications:

• Previous experience in an HSE role or plant administrative position.
• Experience supporting environmental compliance activities.
• Familiarity with Intelex or a similar incident management system.

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