HSE Administrative Assistant - On-Site, Pasadena

Airswift; Pasadena (TX); On-site; USD 42,000 - 60,000; Full time

Job summary

Airswift is seeking a dependable HSE Administrative Assistant for a 1-year assignment in Pasadena, TX. This on-site role supports Safety and Environmental programs, maintains records, assists with reporting, and drives daily HSE activities.

Preferred candidates hold a bachelor’s degree in a related field and have 3+ years in Oil & Gas or EPC industries, with strong Excel/SharePoint experience and SAP/Intelex familiarity.

Qualifications

• Strong data entry accuracy and attention to detail.
• Advanced Excel and Access; Microsoft Office proficiency.
• 3+ years of experience in Oil & Gas, Refining, Petrochemical, LNG, and Industrial Construction (EPC) industries.

Responsibilities

• Expense reports (Concur).
• Purchase requisitions and tracking (Excel sheet).
• Managing planned inspections forms (SharePoint).
• Tracking variance forms (SharePoint).
• Ordering breakfast/lunches as needed.
• Tyndale FRC Program (employee program).
• Safety Boot Program (employee program).
• Safety Prescription glasses (employee program).
• Assist with Visitors and PPE.
• Data entry into Intelex Environmental tracking spreadsheets.

Skills

Data entry accuracy

Attention to detail

Excel

Access

Organizational skills

Interpersonal communication

Education

Bachelor’s degree in Occupational Health and Safety, Environmental Science, Business Administration, or related field

Tools

SAP

Intelex

OTIS Concur

Job description

Airswift is seeking a dependable HSE Administrative Assistant for a 1-year assignment in Pasadena, TX. This on-site role supports Safety and Environmental programs, maintains records, assists with reporting, and drives daily HSE activities.

Preferred candidates hold a bachelor’s degree in a related field and have 3+ years in Oil & Gas or EPC industries, with strong Excel/SharePoint experience and SAP/Intelex familiarity.