QC & HSE Admin Coordinator - Records & Compliance

Enerflex Ltd.; Houston (TX); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Referral bonus

Job summary

Enerflex Ltd. in Houston seeks a Production Administrative Assistant supporting QC & HSE functions. The role maintains records, coordinates documentation, supports training and compliance, and prepares reports for daily operations.

You will manage schedules, communications, and ensure accuracy of critical information while handling confidential material with discretion within a fast-paced manufacturing environment.

Qualifications

• Three or more years of administrative support experience.
• Manufacturing, industrial, quality, safety or operations environment preferred.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, Teams, PowerPoint).

Responsibilities

• Provide administrative support to the Manufacturing, Quality Control (QC), and HSE departments.
• Maintain and update departmental databases, records, reports, and tracking systems.
• Prepare, compile, distribute, and maintain standardized reports and operational documentation.
• Print, organize, and maintain fabrication travelers, drawings, work packets, and related manufacturing documentation.
• Ensure current revisions of manufacturing and quality documentation are maintained and available to personnel as needed.
• Upload, organize, and maintain digital photographs, inspection records, Material Test Reports (MTRs), certifications, and project documentation.
• Maintain physical and electronic filing systems for manufacturing, quality, safety, and compliance records.
• Assist with the preparation, review, and coordination of vessel data packages, inspection documentation, certifications, and document control requirements.
• Coordinate HSE training activities, including scheduling courses, preparing employee rosters, maintaining attendance records, and distributing training certifications
• Maintain employee training records, certification logs, compliance documentation, and related departmental records.
• Support audits, inspections, compliance reviews, and continuous improvement initiatives by providing accurate documentation and administrative support.
• Perform other duties as assigned.

Skills

Microsoft Office

SharePoint

Document management

ERP systems

Communication skills

Organizational skills

Confidentiality

Education

High School Diploma

Associate degree / professional certificate

Tools

SharePoint

ERP systems

Job description

Enerflex Ltd. in Houston seeks a Production Administrative Assistant supporting QC & HSE functions. The role maintains records, coordinates documentation, supports training and compliance, and prepares reports for daily operations.

You will manage schedules, communications, and ensure accuracy of critical information while handling confidential material with discretion within a fast-paced manufacturing environment.