HRIS & Onboarding Coordinator — Nonprofit

Montclair; New Jersey; On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

YMCA membership

Paid holidays

Medical, Vision, and Dental insurance

Retirement program

SACC discount

Career growth opportunities

Job summary

YMCA of Montclair seeks an HR Coordinator to manage HRIS data integrity, onboarding, and recruitment support. You will be the primary point of contact for hiring managers, coordinate new hire processes, and maintain accurate employee records.

Responsibilities include onboarding, background checks, campus postings, and supporting special HR projects. A BA/BS in HR or related field plus 1–3 years’ experience is expected; CPR/First Aid may be required within 90 days.

Qualifications

• BA/BS degree in HR, Business, or related field required.
• 1-3 years’ experience as an HR Coordinator, Recruiter or HR Assistant.
• Experience in preboarding, onboarding, talent acquisition, HR operations or recruiting coordination.
• Basic knowledge of federal and state employment law.
• Proficiency in MS Word, Excel and PowerPoint.
• Ability to work in a fast-paced environment and maintain confidentiality.
• CPR/First Aid certification may be required or obtained within 90 days.

Responsibilities

• Coordinate and complete new hire onboarding and orientation scheduling.
• Process new hires and terminations in HRIS systems.
• Maintain employee records and prepare offer letters.
• Support recruitment, campus postings, and candidate shortlists.
• Coordinate background checks and pre-employment screenings.
• Serve as main POC for hiring managers and collaborate with IT for accounts.
• Attend job fairs and manage onboarding documents.

Skills

Onboarding

ATS

HRIS

Recruitment

Preboarding

Employee records

Communication

Time management

Confidentiality

Event planning

Education

BA/BS in HR or related field

PHR/SPHR certification

Tools

MS Word

Excel

PowerPoint

HRIS

ATS

Job boards

Job description

YMCA of Montclair seeks an HR Coordinator to manage HRIS data integrity, onboarding, and recruitment support. You will be the primary point of contact for hiring managers, coordinate new hire processes, and maintain accurate employee records.

Responsibilities include onboarding, background checks, campus postings, and supporting special HR projects. A BA/BS in HR or related field plus 1–3 years’ experience is expected; CPR/First Aid may be required within 90 days.