HR Coodinator

YMCA of Montclair; Montclair (NJ); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Complimentary YMCA membership

Paid holidays

Medical, Vision, and Dental Insurance

Retirement program with employer 12%"s

SACC discount

Professional growth opportunities

Job summary

YMCA of Montclair is seeking an HR Coordinator to manage HRIS data integrity, onboarding, and employee records. You will support recruitment, screening, and special projects while partnering with hiring managers across the organization.

The role emphasizes detailed record-keeping, compliance with policies, and coordination of training and staff events within a fast-paced nonprofit environment in Montclair, NJ.

Qualifications

• BA/BS degree in HR, Business, or related field required.
• 1–3 years’ experience as HR Coordinator, Recruiter or HR Assistant preferred.
• Experience in preboarding, onboarding, talent acquisition, HR operations or recruiting coordination.
• Basic knowledge of federal and state employment law.
• Hands-on experience with ATS and HRIS platforms and job board management.

Responsibilities

• Coordinate and complete new hire onboarding, orientation, and documentation.
• Process hires and terminations in HRIS systems.
• Manage onboarding process: background checks, pre-employment screenings, equipment and access setup.

Skills

Onboarding coordination

HRIS/ATS experience

Effective communication

Time management

Problem solving

Education

Bachelor's degree in HR or related field

Tools

HRIS

ATS

MS Word

Excel

PowerPoint

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Human Resources Wages Regular Hourly Full-Time Professional Montclair, NJ, US

Salary Range: $18.00 To $20.00 Hourly

POSITION SUMMARY

This position supports the work of Y, a leading non-profit charitable organization committed to strengthening community through youth development, healthy living and social responsibility. Under the direction of the Human Resources Generalist, the HR Coordinator responsible for the management of the data integrity of the Human Resource Information Systems (HRIS) system, along with a focus in Employee Onboarding, Maintain Employee Records, Recruitment Support, and Supporting Special Projects.

OUR CULTURE

At the YMCA of Montclair, we strive to be the Employer of Choice, provide World-Class Service, and be the Charity of Choice. Our goal is to be a place where employees are empowered and excited to come to work. All staff ensure that members experience customer-centric, individual attention each and every day. We strive to be the preferred partner in collaborating with others, identifying, and meeting our community needs.

ESSENTIAL FUNCTIONS

HR

• Coordinate and complete new hire onboarding (for all employees), including orientation scheduling, documentation collection, and system set-up.
• Process new hires in HRIS systems.
• Process terminations in HRIS system.
• Managing termination process: return company equipment and terminating systems access.
• Support company-wide employee initiatives, coordinate team events and learning opportunities, and help maintain the collaborative spirit that defines us as we grow (e.g., birthday celebrations, anniversaries, Bring Your Child to Work Day, Staff Appreciation, etc.).
• Assist with maintaining accurate employee records and documentation.
• Process all employment verification requests.
• Organize, maintain documents, records, files, both in physical and electronic formats, ensuring accuracy and accessibility.
• Assist with preparation, coordination and preparation of company staff events
• Provide support for various HR projects and initiatives as assigned.
• Serve as main point of contact (POC) for hiring managers.
• Coordinates and posts all job postings to internal/external websites.
• Support campus marketing, job posting through campus job boards, and outreach events.
• Review applicant pools, conduct candidate sourcing, initial phone screening and present curated candidate shortlists.
• Maintain all candidate records.
• Attend university job fairs.
• Creates offer letters and communicates with candidates through pre-onboarding process.
• Manage the onboarding process: coordinate background checks, pre-employment screenings, facilitate new hire paperwork, collaborate with external IT to ensure equipment and various account set-up.
• Conducts new hire orientation for all employees.
• Maintain accurate onboarding documents in the HRIS system.

Child Protection and Organizational Responsibilities

• Attend required Abuse Risk Management training and adhere to procedures related to managing high-risk activities and supervising members and participants.
• Follow employee and volunteer screening requirements and use screening instruments to screen for abuse risk. Provide employees and volunteers with on-going supervision and training related to abuse risk.
• Provide employees and volunteers with regular feedback regarding their boundaries with consumers and require them to adhere to policies and procedures related to abuse risk.
• Respond quickly to policy and procedure violations using Y’s disciplinary procedures and respond seriously and confidentially to reports of suspicious and inappropriate behaviors and follow mandated reporting requirements.
• Communicate to all employees and volunteer the Y’s commitment to protect our members from abuse.

LEADERSHIP COMPETENCIES

• Building relationships
• Critical Thinking
• Problem Solving
• Results Driven

QUALIFICATIONS

• BA/BS degree in HR, Business, or related field required.
• 1-3 years’ experience as an HR Coordinator, Recruiter or HR Assistant required.
• Experience in preboarding, onboarding, talent acquisition, HR operations or recruiting coordination.
• Basic knowledge of federal and state employment law.
• Approachable, collaborative, and influential partner to the business, able to engage employees at all levels.
• Demonstrated ability to build strong relationships with hiring manager and partners.
• Hands-on experience with ATS and HRIS platforms and job board management.
• Ability to work in a fast paced environment.
• Self-starter able to work with a high degree of urgency and under pressure.
• Excellent written and verbal communication skills.
• Strong multi-tasking, attention to detail, time-management, and problem-solving skills is required.
• Must be able to uphold confidentiality at the highest level.
• An exemplary model of professionalism, integrity, dependability, and trustworthiness.
• Discretion and professionalism in handling confidential information.
• Exceptional event planning, organizational and time-management skills.
• Proficiency in MS Word, Excel and PowerPoint.
• Ability to travel locally (in NJ) for assignments, as needed, up to 10% of the time.
• Must have a CPR/AED and First Aid Certification OR get certified within 90 days of employment.

PREFERRED

• PHR/SPHR Certification
• Experience working in at a nonprofit organization

WORK ENVIRONMENT & PHYSICAL DEMANDS

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Commitment to integrity, diplomacy, and best-in-class HR practices that align with YMCA values.
• While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device. The employee frequently is required to sit and reach, and must be able to move around the work environment.
• As the HR/Recruiting Coordinator, transportation to other Y-locations is required; employee must have a valid driver’s license to travel to all locations and within the service areas as needed. Reliable transportation is required.

COMPANY BENEFITS

Benefits include complimentary YMCA membership; accrued PTO; Medical, Vision, and Dental Health Insurance; paid Holidays, enrollment in the Y’s retirement program (must complete 1000 hours within 2 years of service) with 12% of salary contributed by the Y; 50% discount for SACC (before and aftercare), Early Learning Center, and Summer Camp programs in our Y facilities; a rewarding career with professional growth and advancement opportunities; a challenging and fun work environment with creative and talented individuals.