HR & Union Benefits Specialist

AB Facility Services; Florham Park (NJ); On-site; USD 85,000 - 120,000; Full time

Job summary

AB Facility Services is seeking an experienced HR & Union Benefits Specialist with 7+ years of HR and union administration experience in the construction industry. This role supports day-to-day HR operations and manages union benefits within HR/payroll systems.

The position requires administering union benefits, wage classifications, fringe benefits, and ensuring CBAs are applied accurately while collaborating with payroll, accounting, and union representatives.

Qualifications

• 7+ years of HR Generalist/HR Operations or union benefits experience in construction.
• Strong knowledge of CBAs, union benefits, wage requirements, and fringe obligations.
• Experience with union reporting and fringe benefit setup in HR/payroll systems.
• Experience with pension, health & welfare, vacation, training, and other union fund reporting.
• Strong payroll reconciliation and Excel skills.
• Experience with HRIS/payroll systems and configuration.
• Ability to interpret CBAs accurately.

Responsibilities

• Provide day-to-day HR Generalist support to employees and managers.
• Manage onboarding, offboarding, employee changes, HRIS updates, and employee records.
• Administer union benefits and eligibility in accordance with applicable CBAs.
• Manage union enrollments, classifications, benefit changes, and eligibility requirements.
• Set up and maintain union wage, benefit, and fringe requirements within HR/payroll systems.
• Set up new union accounts, classifications, benefit funds, fringe rates, and contribution requirements in the system.
• Maintain and update union fringe rates, pension, health & welfare, vacation, training, and other benefit contributions.
• Prepare and submit recurring union reports and fringe benefit reports.
• Reconcile union reports against payroll and timekeeping records.
• Review payroll data to ensure union wages, deductions, and fringe benefits are accurate.
• Resolve discrepancies between payroll, union reports, benefit funds, and CBA requirements.
• Assist with certified payroll and construction labor reporting.
• Interpret and apply CBA requirements related to wages, classifications, benefits, and fringe obligations.
• Work with union representatives, benefit funds, Payroll, Accounting, and Operations.
• Maintain accurate union records and documentation for audits and compliance.
• Support general HR compliance, benefits administration, and employee relations.

Skills

HR Generalist

HR Operations

Union Benefits

Union reporting

Payroll reconciliation

Excel

Attention to detail

Communication

Tools

HRIS/Payroll systems

Job description

About Us

AB Facility Services is a trusted facility solutions partner delivering integrated maintenance and building support services - helping organizations create and maintain safe, efficient, high-performing, and welcoming environments.

Position Summary

AB Facility Service is seeking an experienced HR & Union Benefits Specialist with 7+ years of HR and union administration experience in the construction industry. This position will support day-to-day HR operations while managing union benefits, CBA requirements, union reporting, and fringe benefit setup and administration within the HR/payroll systems.

Key Responsibilities

• Provide day-to-day HR Generalist support to employees and managers.
• Manage onboarding, offboarding, employee changes, HRIS updates, and employee records.
• Administer union benefits and eligibility in accordance with applicable CBAs.
• Manage union enrollments, classifications, benefit changes, and eligibility requirements.
• Set up and maintain union wage, benefit, and fringe requirements within HR/payroll systems.
• Set up new union accounts, classifications, benefit funds, fringe rates, and contribution requirements in the system.
• Maintain and update union fringe rates, pension, health & welfare, vacation, training, and other benefit contributions.
• Prepare and submit recurring union reports and fringe benefit reports.
• Reconcile union reports against payroll and timekeeping records.
• Review payroll data to ensure union wages, deductions, and fringe benefits are accurate.
• Resolve discrepancies between payroll, union reports, benefit funds, and CBA requirements.
• Assist with certified payroll and construction labor reporting.
• Interpret and apply CBA requirements related to wages, classifications, benefits, and fringe obligations.
• Work with union representatives, benefit funds, Payroll, Accounting, and Operations.
• Maintain accurate union records and documentation for audits and compliance.
• Support general HR compliance, benefits administration, and employee relations.

Required Qualifications

• 7+ years of HR Generalist, HR Operations, Union Benefits, or related experience.
• Required: 7+ years of union HR/benefits experience in the construction industry.
• Strong knowledge of construction CBAs, union benefits, wage requirements, and fringe obligations.
• Hands-on experience with union reporting and fringe benefit setup in HR/payroll systems.
• Experience setting up and maintaining union rates, classifications, benefit funds, and contribution rules.
• Experience with pension, health & welfare, vacation, training, and other union fund reporting.
• Strong payroll reconciliation and Excel skills.
• Experience with HRIS/payroll systems and system configuration.
• Ability to interpret and apply CBAs accurately.
• Strong attention to detail and ability to manage multiple recurring reporting deadlines.
• Excellent communication, organization, and problem-solving skills.