Payroll Specialist

Creative Financial Staffing, LLC; Santa Clara (CA); On-site; USD 90,000 - 115,000; Full time

Job summary

Creative Financial Staffing, LLC is seeking a Payroll Specialist to join its accounting team in Santa Clara, CA. This hands-on role handles weekly payroll for union and non-union employees and requires close work with union agreements, certified payroll, wage rates, and fringe benefits.

The ideal candidate has 3+ years of payroll experience, strong attention to detail, and the ability to collaborate with HR, accounting, and field operations while ensuring payroll accuracy and regulatory

Qualifications

• 3+ years of hands-on payroll experience.
• Strong union payroll experience required.
• Certified payroll and/or prevailing wage experience required.
• Experience with payroll calculations, overtime, deductions, fringes, and payroll compliance.
• Experience with multiple union agreements or wage schedules.
• Experience with payroll and/or ERP systems.
• Strong attention to detail and accuracy.
• Ability to manage confidential employee information.
• Strong organizational and communication skills.
• Ability to work independently while collaborating with HR, accounting, and operations.

Responsibilities

• Process accurate and timely weekly payroll for union and non-union employees.
• Review and interpret union agreements, wage rates, benefit requirements, and fringe calculations.
• Calculate regular wages, overtime, deductions, garnishments, and other payroll adjustments.
• Process and maintain certified payroll and prevailing wage requirements.
• Prepare union reports and coordinate benefit payments.
• Ensure payroll is processed in accordance with applicable union agreements and company policies.
• Review payroll for accuracy and audit payroll records to identify and resolve discrepancies.
• Reconcile payroll-related accounts and assist with general ledger reporting.
• Maintain accurate and confidential employee payroll records.
• Work closely with HR, accounting, employees, and field teams to resolve payroll questions and issues.
• Assist with payroll reporting, audits, year-end processes, and tax-related requirements.
• Stay current on changes to union agreements, wage rates, payroll regulations, and compliance requirements.
• Help identify opportunities to improve payroll processes, accuracy, and efficiency.

Skills

Union payroll experience

Certified payroll

Prevailing wage

Payroll calculations

Attention to detail

Communication

Tools

ERP systems

Job description

Payroll Specialist

A well-established organization in the construction and mechanical services industry is looking for an experienced Payroll Specialist to join their accounting team. This is a hands-on payroll role responsible for processing weekly payroll while supporting both union and non-union employees. The ideal candidate will have strong payroll experience and be comfortable working with union agreements, certified payroll, wage rates, and fringe benefits.

Why This Opportunity Stands Out

• Join an established and growing organization


• Hands-on ownership of the weekly payroll process


• Work with both union and non-union employees


• Collaborative team environment with exposure to HR, accounting, and field operations


• Opportunity to utilize your union and certified payroll experience


• Stable organization with competitive compensation and benefits

What You’ll Be Doing

• Process accurate and timely weekly payroll for union and non-union employees


• Review and interpret union agreements, wage rates, benefit requirements, and fringe calculations


• Calculate regular wages, overtime, deductions, garnishments, and other payroll adjustments


• Process and maintain certified payroll and prevailing wage requirements


• Prepare union reports and coordinate benefit payments


• Ensure payroll is processed in accordance with applicable union agreements and company policies


• Review payroll for accuracy and audit payroll records to identify and resolve discrepancies


• Reconcile payroll-related accounts and assist with general ledger reporting


• Maintain accurate and confidential employee payroll records


• Work closely with HR, accounting, employees, and field teams to resolve payroll questions and issues


• Assist with payroll reporting, audits, year-end processes, and tax-related requirements


• Stay current on changes to union agreements, wage rates, payroll regulations, and compliance requirements


• Help identify opportunities to improve payroll processes, accuracy, and efficiency

What We’re Looking For

• 3+ years of hands-on payroll experience


• Strong union payroll experience required


• Certified payroll and/or prevailing wage experience required


• Construction, mechanical, skilled trades, or another project-based environment strongly preferred


• Strong understanding of payroll calculations, overtime, deductions, fringes, and payroll compliance


• Experience working with multiple union agreements or wage schedules


• Experience with payroll and/or ERP systems


• Strong attention to detail and accuracy


• Ability to manage confidential employee information


• Strong organizational and communication skills


• Ability to work independently while collaborating with HR, accounting, and operations

Competitive salary + benefits

If you have strong payroll experience and are comfortable working with union and certified payroll, I’d love to connect.