Administrative Assistant

Thisiscny; City of Syracuse (NY); On-site; USD 36,000 - 50,000; Full time

Job summary

Sapphire Recruitment is seeking an organized Administrative Assistant for a union office in Syracuse, NY. This role combines data entry with member service and general office support to help keep records accurate and teams functioning smoothly.

The position involves processing dues, assisting with mailings and inventory, and supporting events as training progresses. Excellent attention to detail and dependable, service-oriented communication are essential.

Qualifications

• Strong data entry skills with accuracy and attention to detail.
• Administrative, clerical, or office support experience.
• Familiarity with Microsoft Office, Outlook, and Teams.
• Professional communication skills and a service-focused approach.
• Ability to stay organized and manage competing priorities.
• Dependability and discretion with sensitive information.

Responsibilities

• Enter and update information accurately as a primary daily task.
• Provide backup front desk coverage, answer calls, assist union members.
• Collect membership dues and process merchandise sales.
• Assist with mailings, document scanning, filing, and record organization.
• Help maintain merchandise inventory.
• Support events and take on additional administrative tasks as training progresses.

Skills

Data entry

Microsoft Office

Communication

Organization

Discretion

Tools

Microsoft Office

Outlook

Teams

Job description

Administrative Assistant

Syracuse, NY | $31/hr

Sapphire Recruitment is seeking an organized, detail-oriented Administrative Assistant for a union office in Syracuse, NY. This position combines substantial data entry responsibilities with member service and general office support. If you enjoy keeping records accurate, helping people, and supporting a collaborative office team, this opportunity could be a great fit.

Responsibilities:

• Enter and update information accurately, with data entry serving as a primary daily responsibility.
• Provide backup front desk coverage, answer incoming calls, and assist union members.
• Collect membership dues and process merchandise sales.
• Assist with mailings, document scanning, filing, and record organization.
• Help maintain merchandise inventory.
• Support events and take on additional administrative responsibilities as training progresses.

Qualifications:

• Strong data entry skills with an emphasis on accuracy and attention to detail.
• Administrative, clerical, or office support experience.
• Familiarity with Microsoft Office, Outlook, and Teams.
• Professional communication skills and a helpful, service-focused approach.
• Ability to stay organized, manage competing priorities, and follow through on tasks.
• Dependability, discretion when handling sensitive information, and willingness to learn.

Sapphire Recruitment is an EOE