HR Specialist

AltaPointe Health; Mobile (AL); On-site; USD 42,000 - 60,000; Full time

Job summary

AltaPointe Health in Mobile, AL is seeking a Payroll and Benefits Assistant to support the HR Manager across payroll, benefits, onboarding, termination, and compliance. This role focuses on effectively communicating payroll and benefit information and safeguarding staff data.

You will act as a primary contact for benefits and payroll, assist with benefit program management, data entry in HRIS, and coordination during open enrollment and renewal cycles.

Qualifications

• Degree in business with emphasis in human resources; HR experience preferred.
• Strong accuracy and attention to detail within 6 months of employment.
• Familiarity with HRIS and payroll/benefit policies.

Responsibilities

• Assist with benefit and payroll operations.
• Serve as primary contact for benefits and payroll to employees and vendors.
• Contribute to creating, managing, and updating employee benefits programs.
• Prepare for annual benefits fairs and assist with open enrollment entries.
• Follow necessary steps in both HRIS and third-party systems when an employee experiences events that prompt pay, employment, or benefit changes.
• Distribute employee communication (i.e. eligibility notices, Summary Plan Descriptions, and Summaries of Material Modifications, Time Clock Advertisements).
• Assign and track roles, pay information, and employment information in payroll and HRIS software to match personnel files.
• Update changes in employee addresses, names, direct deposit and tax elections for all appropriate profiles.

Education

Bachelor’s degree in business with emphasis in human resources

Tools

Adobe Cloud

Microsoft Office Suite

HRIS system database

Payroll and Benefit policies

Job description

Overview

The primary function is to assist the HR Manager of Payroll and Benefits with maintaining company benefit programs, effectively communicate payroll and benefit related information, and to efficiently assist with payroll functions for AltaPointe as a whole employer. In addition, duties surrounding employment as a whole including onboarding, termination, and compliance will be assigned.

Responsibilities

Assist with benefit and payroll operations.

• Act as a primary contact for benefits and payroll to employees and vendors.
• Contribute towards creating, managing, and updating the company’s employee benefits programs.
• Process and file benefit forms and related information.
• Prepare for the annual benefits fairs and assist with open enrollment entries.
• Follow necessary steps in both HRIS and third-party systems when an employee experiences events that prompt pay, employment, or benefit changes.
• Distribute employee communication (i.e. eligibility notices, Summary Plan Descriptions, and Summaries of Material Modifications, Time Clock Advertisements).
• Assign and track roles, pay information, and employment information in payroll and HRIS software to match personnel files.
• Update changes in employee addresses, names, direct deposit and tax elections for all appropriate profiles.

Assist with managing benefit costs and payroll deductions.

• Contribute during renewals, negotiations, and contracts with benefit brokers and vendors for new and existing plans.
• Reconcile and pay benefit invoices to ensure accurate enrollment.
• Complete monthly, quarterly, and annual reporting and reconciliation as deemed necessary in both benefits and payroll functions.
• Complete the process to monitor and communicate with employees who are on a leave of absence regarding their disability claims, payroll deductions, and benefit plans.

Complete duties surrounding employment.

• Enters applicable data involving new hires, terminations, and transfers into HRIS.
• Processes internal paperwork for changes to employment.
• Manages company’s mileage reimbursement platform/website.
• Updates employee personal information as needed.

Other HR duties.

• Advise managers and employees on state and federal employment regulations and benefit policies.
• Assist in maintaining personnel records and handbooks.
• Ensure company compliance with federal and state laws, including reporting requirements.

• Supervision and Consultation.
• Seek supervision and consultation as needed.
• Accept and employs suggestions for improvement.
• Actively work to enhance skills.

Courteous and respectful towards consumers, visitors, and co-workers.

• Treat consumers with care, dignity, and compassion.
• Respect consumers’ privacy and confidentiality.
• Be pleasant and cooperative with others.
• Assist consumers and visitors as needed.
• Do not allow personal values to obstruct in the relation and care for others.
• Be sensitive to the consumer’s needs, expectations, and individual differences.
• Be gentle and calm with consumers, families, and others as appropriate.

Administrative and Other Related Duties as assigned.

• Actively participate in performance improvement activities.
• Actively participate in AltaPointe committees as requested.
• Complete assigned tasks in a timely manner.
• Work in a cooperative manner with other Alta Pointe employees.
• Follow AltaPointe policies and procedures.
• Adhere to the Five Star Customer Service standard.

Qualifications

Bachelor’s degree in business with preferred emphasis in human resources. Some experience in HR related role strongly preferred. Must show accuracy within 6 months of employment in:

• Adobe Cloud software
• Microsoft Office Suite software
• Knowledge of state and federal employment laws, rules, and regulations
• Knowledge of HR functions and HRIS system database
• Knowledge of AltaPointe specific payroll and benefit related policies and plans