HR Benefits Generalist

The Yale Club of New York City; New York (NY); On-site; USD 70,000 - 95,000; Full time

Job summary

The Yale Club of New York City is seeking an HR Benefits Generalist to administer employee benefits, leaves of absence, Workers' Compensation, safety initiatives, and the Paylocity HRIS. This role supports a diverse staff and promotes a safe, inclusive, and inspiring workplace.

You will collaborate with management and staff to deliver responsive HR services, coordinate open enrollment, and ensure compliance with ERISA, COBRA, ACA, HIPAA, IRS, and related laws.

Qualifications

• Strong interpersonal and customer service skills.
• Ability to multitask and manage confidential information.
• Excellent written and verbal communication.

Responsibilities

• Administer employee benefits programs and enrollments.
• Manage leaves of absence, workers’ compensation, and safety initiatives.
• Administer Paylocity HRIS modules for benefits and records.
• Coordinate annual benefits renewals, open enrollment, and audits.
• Audit Forms 5500/8955/5558 and ensure regulatory compliance.
• Onboard, orient, and educate employees on benefits.
• Provide benefits support to employees and liaise with vendors.

Education

Associate or Bachelor’s degree in HR or related field

Tools

Paylocity

Job description

Description

POSITION OVERVIEW:

The HR Benefits Generalist is responsible for administering employee benefits programs, leaves of absence, Workers' Compensation, workplace safety initiatives, and the HRIS platform - Paylocity. The HR Benefits Generalist supports the Human Resources department’s mission to maximize the potential of our greatest asset - our employees - by providing responsive HR services and programs that promote a safe, inclusive, and inspiring workplace for all staff.

This individual is a team player who contributes positively to group efforts, values communication, is open to feedback, respects diverse perspectives, and fosters a cooperative work environment.

ESSENTIAL FUNCTIONS:

• Benefits Administration - Administer employee benefit programs, including health, dental, vision, life, disability, retirement, and supplemental coverages. Process benefit enrollments, changes, and terminations through Paylocity; track employee eligibility; process monthly health insurance invoices; and support annual renewals, open enrollment, and the Annual Wellness Fair.
• HRIS/Paylocity - Oversee the setup, configuration, and maintenance of HRIS modules related to benefits, employee records, and compliance. Maintain data integrity and accurate electronic records; prepare system reports and data analysis internal and external stakeholders; and provide Paylocity support and training to managers and staff.
• Leave of Absence Administration - Administer FMLA, PFL, personal, medical, and other applicable leaves of absence. Coordinate required documentation and process disability forms with third-party administrators to support timely benefit payments and accurate leave records.
• Workers' Compensation, Safety & Risk Management Program - Administer the Workers' Compensation program from initial incident reporting through claim resolution. Process and maintain injury and claim documentation; coordinate with employees, managers, NYSIF, Friedlander, Club Safe, and other appropriate parties; track claim status, lost-time and return-to-work information; and maintain accurate records. Lead the Safety Committee; maintain OSHA logs and the SDS master binder; coordinate safety supplies with Security; ensure completion of Corrective Action Forms (CAF); and support safety training and corrective actions.
• Benefits Compliance & Plan Filings - Coordinate annual pension and benefit plan audits and ensure the accurate and timely preparation and submission of Forms 5500, 8955, and 5558, as applicable. Support compliance of employee benefit programs with ERISA, COBRA, ACA, HIPAA, IRS, and other applicable federal and state requirements, and remain current on regulatory changes.
• Onboarding, Orientation & Benefits Education - Conduct benefits-related Onboarding for new hires and lead Employee Orientation. Develop and facilitate Benefits Training and educational communications for employees and managers.
• Employee Benefits Support - Respond to employee questions regarding insurance, retirement, leave, and related benefit programs. Research and resolve benefit issues in coordination with insurance carriers, benefits brokers, and other vendors, and clearly explain plan provisions and processes to employees.
• Vendor & Broker Support – In collaboration with the DHR coordinate with benefits providers, brokers, insurance carriers, and third-party administrators to ensure effective service delivery, resolve issues, and assist in identifying opportunities to improve plan administration and employee service.
• Retirement Plan Administration - In collaboration with the Payroll Manager, process 401(k) enrollments, loans, deferral changes, terminations, and other plan transactions, and support accurate retirement plan administration.
• Paperless HR Project - Lead the conversion of all hard-copy personnel files to secure electronic employee records. Coordinate the scanning, indexing, and quality review of personnel documents; ensure electronic files are complete and accurate.
• HR Department Support - Provide administrative support to the Director of Human Resources and perform other HR-related duties as assigned to support department goals and organizational priorities.

Requirements

• Team player who contributes positively to group efforts, values communication, and is open to feedback. Respects diverse perspectives and fosters a cooperative work environment.
• Must have strong interpersonal and customer service skills.
• Must be able to establish and uphold positive and productive working relationships with staff at all levels.
• Must be able to uphold confidentiality to the highest levels.
• Ability to multitask without compromising the accuracy of the work.
• Must possess excellent written and verbal communication skills.
• Must take pride in the work performed and be responsible for the results.
• Must possess the ability to work in a fast-paced environment and adapt to changes.
• Must be self-motivated, take initiative, and be able to work efficiently both independently and in a collaborative team.
• Must be computer literate and possess excellent phone etiquette.
• Must possess the ability to adapt to quick turnarounds and to meet deadlines.
• Must be organized, exercise sound judgment, perform detailed tasks; understand, follow, and be able to give clear verbal and written direction to staff.
• This position routinely requires prolonged periods of sitting and working at a computer, as well as regular use of a telephone and other standard office equipment.
• Empathy for employees and a knack for solving their problems.

EDUCATION AND EXPERIENCE:

• Associate or bachelor’s degree in human resources, business administration or a related field highly preferred.
• Proficiency required in Paylocity.
• A minimum of (5) years work experience in Human Resources.
• Previous hotel or private club experience a plus.
• High-level proficiency in customer service is required.
• Experience overseeing benefit plans is required.