Human Resources Assistant

Paylocity; Mundelein (IL); On-site; USD 42,000 - 60,000; Full time

Job summary

Paylocity is seeking a Human Resources Generalist Assistant to support the HR team with onboarding, benefits administration, payroll coordination, and HRIS maintenance. The role emphasizes confidentiality, organization, and accuracy in employee records and inquiries.

Responsibilities include posting jobs, coordinating screenings, maintaining compliance with laws, and assisting managers throughout the recruitment process and employee lifecycle.

Qualifications

• 1–2 years of HR administrative or generalist experience preferred.
• Experience with benefits management.

Responsibilities

• Assist onboarding and offboarding, including documentation and orientation.
• Maintain accurate HR records in HRIS and personnel files.
• Respond to employee inquiries regarding policies and benefits.
• Support compliance with federal, state, and local employment laws.
• Assist with benefits enrollment and communications.
• Support payroll coordination and HRIS data integrity.
• Assist with job postings, applicant tracking, and interview scheduling.

Skills

HR administration

Payroll processes

Benefits administration

HRIS management

Attention to confidentiality

Time management

Communication skills

Microsoft Office

Education

1–2 years HR admin/generalist

Tools

Paylocity

Excel

Word

Outlook

Job description

Description

The Human Resources Generalist Assistant provides administrative and operational support to the HR department, assisting with employee lifecycle processes including onboarding, benefits administration, payroll coordination, and HRIS management. This role requires strong organizational skills, attention to detail, and the ability to maintain confidentiality. Experience with Paylocity and benefits management is highly desirable.

HR Administration & Employee Support

• Assist with employee onboarding and offboarding, including documentation, system entries, and orientation coordination
• Maintain accurate employee records in HRIS and personnel files
• Respond to employee inquiries regarding HR policies, procedures, and benefits
• Support compliance with federal, state, and local employment laws

Benefits Administration

• Assist with benefits enrollment, changes, and terminations (medical, dental, vision, life, 401(k), etc.)
• Serve as a point of contact for employee benefits questions and issues
• Coordinate with benefits vendors and insurance providers
• Support annual open enrollment activities and communications

Payroll & HRIS Support

• Assist with payroll preparation and audits; coordinate with payroll providers
• Maintain employee data, timekeeping, and reporting within Paylocity
• Run standard HR and payroll reports as needed
• Support system updates, data integrity, and troubleshooting
  

Recruitment & Talent Support

• Assist with job postings, applicant tracking, and interview scheduling
• Coordinate pre-employment screenings and background checks
• Support hiring managers throughout the recruitment process
  

Policy & Compliance

• Assist in maintaining HR policies, procedures, and employee handbook updates
• Support audits, reporting, and compliance initiatives
• Ensure confidentiality and data security of employee information
  

Requirements

• 1–2 years of HR administrative or generalist experience preferred
• Experience with benefits management.

Skills & Competencies

• Knowledge of benefits administration and payroll processes
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• High level of discretion and confidentiality
• Ability to work independently and collaboratively.