Human Resources Assistant, Employment

AltaPointe Health Systems; Mobile (AL); On-site; USD 35,000 - 48,000; Full time

Job summary

AltaPointe Health Systems is seeking a Human Resources Assistant to join our Talent Acquisition Team. The role supports pre-employment activities, orientation, and records management, ensuring accuracy and compliance across HR processes. A high level of initiative, compassion, and teamwork is expected.

The position involves front desk backup, liaison with DHR, and coordination of training and credentialing for new hires, with emphasis on customer-focused service to both applicants and staff.

Qualifications

• Requires High School Diploma or Equivalent and 3 years of related professional experience
• Bachelor's degree in Business or Human Resources preferred
• Proficient in Microsoft Office applications; strong interpersonal and communication skills; detail-oriented and able to meet deadlines

Responsibilities

• Performs pre-employment paperwork with new hires and coordinates fingerprinting
• Creates new hire files and ensures paperwork is complete
• Reviews background screenings and maintains updated employee records
• Supports new hire orientation and onboarding processes
• Updates applicant profile notes and maintains accurate records
• Fills in for front desk during breaks and assists HR Director as needed
• Treats consumers with dignity, confidentiality and respect
• Participates in performance improvement activities and HR committees
• Performs other duties as assigned

Skills

Microsoft Office

Interpersonal skills

Attention to detail

Education

High School Diploma or Equivalent

Bachelor's degree in Business or Human Resources

Tools

PowerPoint

Excel

Word

Outlook

Job description

Would you like to be part of a well-established healthcare organization that is genuinely making a positive impact in our communities? Become a member of our team now! This week, AltaPointe is organizing a hiring event. Explore our job opportunities at AltaPointe.org, submit your online application, and then join us for Open Interviews to meet with a recruiter in person! Experience is not required, as we have positions available at all levels.

Thursday, September 17th- 3030 Knollwood Drive in Mobile from 10 am - 2 pm

AltaPointe is looking for a Human Recourses Assistant to join our Talent Acquisition Team! AltaPointe Health has about 1,600 employees serving Alabama communities in two hospitals, crisis center, residential group homes, primary care, outpatient behavioral health services, and more. This is a high volume, high energy position that requires initiative and compassion to improve the lives of our consumers by providing the very best employees to serve them.

Administrative Duties

• Performs one-on-one and group pre-employment paperwork with new hires
• Coordinates fingerprinting of new hires prior to employment and obtains confirmation of appointment from each hire; acts as the main contact for DHR representatives
• Creates all new hires’ employee files and ensures their portion is complete prior to being given to the HR Assistant
• Reviews all necessary pre-employment background screenings and coordinates any needed documentation required
• Ensures current employee files are complete and updated at time of transfer within AHS and updates necessary contacts (PI, PR, etc.) of applicable promotions and transfers
• Follows up with new hires and current employees for missing documentation
• Provides Medicaid credentialing documents/transcripts to appropriate departments
• Performs all necessary new hire reporting to state and federal agencies

New Hire Orientation

• Assists with the new hire orientation processes
• Ensures all paperwork is complete prior to scheduling new hires to orientation and training
• Inputs personal information, employment, and labor distribution pages into HRP for new hires
• Prepares/creates all new and current employee identification badges and inputs ids into HRP

Training & Education Responsibilities

• Provide support of the learning management and education tracking system software to ensure that new employees’ accounts and courses are accurate and functioning

Recruiting

• Updates applicants’ profile notes for contacts and updates

Record Audits

• Regularly reviews records for missing or out of date information
• Assists in obtaining missing information

  Reception Back-up

  • Fills in for front desk staff for assigned lunch hours, breaks, and when vacancy arises
  • Answers, takes messages and/or forwards phone calls for the department
  • Ensures that the orientation packets are completed in advance and has updated forms
  • Assists all Specialists and HR Director as needed

  Courteous and respectful towards consumers, visitors and co-workers

  • Treats customers with care, dignity and compassion
  • Respects customers’ privacy and confidentiality
  • Is pleasant and cooperative with others
  • Assists customers and visitors as needed
  • Personal values don’t inhibit ability to relate and care for others
  • Is sensitive to the customers’ needs, expectations and individual differences
  • Is gentle and calm with customers, families and others as appropriate

  Administrative and Other Related Duties as assigned

  • Actively participates in Performance Improvement activities
  • Actively participates in AltaPointe committees as requested
  • Completes assigned tasks in a timely manner
  • Treats consumers with dignity and respect
  • Works in a cooperative manner with other AltaPointe employees
  • Follows AltaPointe policies and procedures
  • Seeks supervision and guidance whenever needed
  • Performs other duties as assigned

  High School Diploma or Equivalent and three years of related professional experience required.

  Bachelor's degree in Business or Human Resources preferred.

  Must be proficient in Microsoft Office applications to include PowerPoint, Excel, Word, and Outlook; Strong interpersonal and computer skills; Excellent oral and written communication skills and attention to detail and accuracy; Desire and ability to research and solve problems; Proven ability to work individually as well as on a team and consistently follow through with projects, assignments, and meet deadlines.