HR Recruiting Assistant

East Valley Community Health Center Inc.; Pomona (CA); On-site; USD 30,000 - 37,000; Full time

Benefits offered by this job

Retirement plan

Paid time off

Paid holidays

Job summary

East Valley Community Health Center Inc. seeks a Human Resources Recruiting Assistant to support recruitment, onboarding, policy implementation, and employment law compliance across EVCHC locations.

You will partner with managers to understand hiring needs, coordinate interviews, and maintain HR records, ensuring timely onboarding and I-9 compliance while upholding applicable local, state, and federal regulations.

Qualifications

• High School diploma or equivalent.
• Excellent customer service skills including good phone manners.
• Advanced computer skills including keyboarding and familiarity with Windows software.
• Accurate data entry and attention to detail.
• Strong written and verbal communication skills.
• Solid problem-solving and analytical abilities in HR practices.
• Project management from conception to execution and on-time delivery.
• Efficient time management and professional conduct.

Responsibilities

• Perform recruitment duties across all staff levels including posting, screening, references, interviews and scheduling.
• Collaborate with managers to understand hiring needs and fill open positions.
• Build relationships with local schools and associations to meet staffing goals.
• Source candidates through career fairs, online events and community networks.
• Prepare and file pre-hire and new-hire paperwork for I-9 compliance.
• Ensure HR policies and procedures are followed across departments.
• Maintain personnel files in compliance with labor laws and contracts.
• Conduct new hire orientation and onboard employees into the HRIS system.
• Operate and optimize the ATS, run reports, and manage the HR database.
• Assist with reports, audits, and compliance activities.
• Uphold policies and regulatory compliance in employment practices.
• Adapt to changes in HR policies and regulations.
• Operate office equipment and maintain reliable attendance.

Skills

Customer service

Advanced computer skills

Data entry

Attention to detail

Written & verbal communication

Problem solving

Project management

Time management

Professional conduct

Education

High School diploma or equivalent

Tools

ATS system

HRIS

Windows software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Pomona, CA, US

Salary Range: $21.88 To $26.57 Hourly

Founded in 1970, East Valley Community Health Center is a Federally Qualified Health Center (FQHC) who's services include providing personalized, affordable, high-quality medical, dental, vision and behavioral health care through a community-based network within the East San Gabriel Valley and Pomona Communities. Our staff practices patient-centered care by serving each patient with a personalized care plan that meets their individual needs. Our patients have access to support services that include, nutrition, health education, case management, pharmacy, lab, and x-ray at our health center locations. East Valley serves the health care needs of uninsured and underserved individuals and families throughout our 8 health center locations.

Our mission is to provide access to excellent health care while engaging and empowering our patients, employees, and partners to improve their well-being and the health of our communities.

Position Purpose

The Human Resources Recruiting Assistant is responsible for performing HR-related duties on a professional level and works closely with the HR team in supporting all EVCHC clinic locations. This position will deliver on the EVCHC mission statement by providing world-class HR service and system to the team. This position provides support in the following functional areas: training, onboarding, policy implementation, recruitment and employment, equal employment opportunity, and employment law compliance.

MAJOR POSITION RESPONSIBILITIES AND FUNCTIONS

• Performs recruitment duties for all nonexempt, exempt, Intern personnel including, but not limited to the following: job posting, resume screening, conducting reference checks, pre-screen interviews, scheduling interviews with the hiring manager, and updating the calendar accordingly.
• Partner with managers to understand their strategic hiring needs in order to fill open positions.
• Develops and maintains excellent relationships with local schools, universities, colleges, and associations to ensure achievement of staffing goals.
• Uses traditional and nontraditional resources, such as candidate sourcing through career fairs, online job fairs, community network events, and others to identify and attract quality candidates.
• Prepares and ensures all pre-hire paperwork and new-hire paperwork are in place and employees have the proper documentation for I-9 compliance.
• Works closely with other departments to ensure human resources policies and procedures are adhered to regularly.
• Files and maintains personnel files in accordance with labor, licensing, and contract requirements.
• Conducts new hire orientation, processes new employees into the HRIS system, and processes status changes.
• Operates, maintains, and advances the use of the ATS system, reports, and database.
• Assist with compiling information needed for reports, audits, etc.
• Promotes and maintains compliance with applicable local, state, and federal laws and regulations concerning employment.
• Responsible for upholding and enforcing the company’s HR policies and procedures to ensure compliance.
• Promotes implementation of changes in policies and regulations governing compliance
• Operates a computer and other electronic office devices such as copy machines, fax machines, and telephones.
• Regularly reports to work as scheduled in a timely and consistent manner, including occasional evening and or weekend shifts as needed.
• Performs other job duties assigned.

POSITION REQUIREMENTS AND QUALIFICATIONS

• High School diploma or equivalent.
• Excellent customer service skills including good phone manners on a continual basis.
• Must have advanced computer skills including keyboarding and familiarity in operating Windows software and accurate data entry.
• Proficient in attention to detail, and written, and verbal communication skills.
• Problem-solving/analysis with a thorough understanding of common human resources practices and knowledge.
• Project management ability from conception to execution and delivery on timeline.
• Conducts business in a professional and ethical manner.
• Manages time and resources effectively to deliver consistent results.

BENEFIT PACKAGE

• East Valley offers a competitive salary and a defined contribution retirement plan.
• You will also enjoy work-life balance with paid time off and paid holidays throughout the year.

EOE is the Law. It is the stated policy of EVCHC to conform to all the laws, statutes, and regulations concerning equal employment opportunities and affirmative action. We strongly encourage women, minorities, individuals with disabilities and veterans to apply to all of our job openings. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, or national origin, age, disability status, Genetic Information & Testing, Family & Medical Leave, protected veteran status, or any other characteristic protected by law. We prohibit Retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or the government, or against any individuals who assist or participate in the investigation of any complaint or otherwise oppose discrimination.