RECORDS TECHNICIAN - 55010413

State of Florida; Clearwater (FL); In loco; USD 38.000 - 49.000; Tempo pieno

Vantaggi offerti da questo lavoro

Health insurance

Life insurance

Dental and vision insurance

State retirement program

Paid holidays

Descrizione del lavoro

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION is seeking a Records Technician at the Pinellas Operations Center in Clearwater, FL. The role focuses on managing and maintaining critical records for transportation maintenance and construction, including public records requests and inventory tracking.

The incumbent supports administrative and emergency response functions, ensuring record integrity and accessibility to aid FDOT operations and accountability.

Competenze

• High school diploma or equivalent required.
• 2 years related experience may substitute for the diploma.
• U.S. citizenship or lawful work status required.

Mansioni

• Manage EDMS storage for projects and retrieve documents as requested.
• Type correspondence and maintain filing systems and retention records.
• Provide front desk receptionist coverage and supplemental admin support.
• Coordinate access, reference, retrieval and disposal of central storage records.

Conoscenze

Reading rules

Office organization

Communication

Customer service

Microsoft Office

Formazione

High school diploma or equivalent

Descrizione del lavoro

Select how often (in days) to receive an alert:

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:887220

Agency: Department of Transportation

Working Title: RECORDS TECHNICIAN - 55010413

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

799 / PINELLAS OPERATIONS CENTER

ANTICIPATED VACANCY / OPEN COMPETITIVE

CAREER SERVICE

CONTACT PHONE NUMBER: 727-575-8300

HIRING SALARY RANGE: $1,463.21 - $1,893.57 biweekly range / $38,043.54 - $49,232.81 annual range

ANTICIPATED HIRING SALARY: $1,708.66

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

To ensure honesty and transparency, all applicants must provide their own work. Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration.

Candidates must be United States (U.S.) citizens or lawfully authorized alien workers. Visa sponsorship is not available.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Work You Will Do:

RECORDS TECHNICIAN, DISTRICT SEVEN, PINELLAS OPERATIONS CENTER

This position will support FDOT by managing, organizing, and maintaining critical records and documents for transportation maintenance and construction operations. This role facilitates efficient document storage, retrieval, retention, public records requests, and property inventory tracking, helping the department maintain accurate and accessible information. By ensuring records integrity and supporting administrative and emergency response functions, the Records Technician contributes to FDOT's operational efficiency, accountability, and mission to provide a safe and reliable transportation system.

The Difference You Will Make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication.

How You Will Grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses.

Where You Will Work:

Pinellas Operations Center

5211 Ulmerton Road

Clearwater, FL 33760

Your Specific Responsibilities:

Performs the Electronic Document Management System (EDMS) storage of construction and/or maintenance projects. Perform the daily attribution and Quality Assurance/Quality Control (QA/QC) function in order to publish/archive documents identified by the Unpublished Document Report submitted by central office. Retrieves documents, either hard copy or EDMS, as requested by proper authority.

Type correspondence, organize and maintain filing systems to include records filing, retention and off-site storage, destruction, Public Records requests and Property Inventory Tracking via various management systems to ensure compliance with department procedures.

Performs front desk receptionist coverage and other administrative support tasks as identified by the Office Operations Manager

Direct and coordinate the accessing, reference, retrieval and disposal of records maintained in a central storage facility.

Review and approve/disapprove records disposition requests to purge records based upon retention requirement approved by the Department of State.

Maintain continuous control of the official copy of all completed records disposition requests for the office.

Recommends methods and procedures for the transfer or disposal of records.

Establishes and maintains a computerized program for tracking all records stored in a central storage facility.

Develops and maintains various electronic information/reports to include copier usage readings, phone lists, employee on-call reports, desk reference materials and other products.

Records Management and Property Inventory Tracking via various management systems, i.e., Records Retention and Destruction; to ensure compliance with department procedures.

Assist in Emergency Operation Recovery Efforts.

Acts as Training Coordinator responsible for gathering, organizing, inputting and disseminating training information for/to staff. Assists Leadership in the development of staff annual training plan. Responsible for maintenance of plans folders and timely update of staff training information. Updates and distributes tracking tools for monitoring mandatory and position required training.

Reviews and distributes mail. Coordinates, schedules and sets up conferences and meetings for the Office/Section. Uses a variety of software applications, databases, and office equipment to accomplish assigned tasks.

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Knowledge of:

• Office procedures and practices
• Records and files management

Skills in:

• Reading, understanding and applying applicable rules, regulations, policies and procedures
• Using correct spelling, grammar and punctuation
• Planning, organizing and coordinating work assignments
• The use of office equipment, Microsoft software applications, and databases
• Listening to and understanding the needs of both internal and external customers

Ability to:

• Follow oral and written instructions
• Establish and maintain effective working relationships with others
• Collect information/data and review for accuracy and completeness
• Communicate effectively orally and in writing

Other Job-Related Requirements:

• On an as needed basis may be required during periods of emergency and/or disaster recovery upon request by appropriate authority, to work beyond established work schedule at night and/or state-wide, including weekends.

Minimum Qualifications:

• A high school diploma or its equivalent; 2 years’ experience in a related field can substitute for the high school diploma or equivalency.

The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Health insurance (over 90% employer paid)
• $25,000 life insurance policy (100% employer paid)
• Dental, vision and supplemental insurances
• State of Florida retirement package
• 10 paid holidays a year
• Generous vacation and sick leave
• Tuition waiver for public college courses

SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, provide a letter of Registration Exemption from the SSS, or provide other documentation as proof of an exemption.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY. In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Aff…? CANDIDATES requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.