SENIOR CLERK - 55000574

Florida Department of Transportation; Tallahassee (FL); Vor Ort; USD 42.000 - 52.000; Vollzeit

Benefits dieser Stelle

Health insurance (employer-paid)

Dental, vision and supplemental ins.

State retirement package

Paid holidays

Vacation and sick leave

Tuition waiver for public college

Zusammenfassung

Florida Department of Transportation is seeking a HR Senior Clerk in the Office of Administration/Human Resources to manage personnel records across the department. The role emphasizes maintaining confidentiality, handling public records requests, and supporting HR processes across the organization.

Responsibilities include digitizing files, auditing records, and ensuring compliance with Florida public records laws.

Qualifikationen

• Knowledge of Florida Public Records law (Chapter 119) and related statutes.
• Ability to organize and maintain confidential personnel records.
• Experience auditing records for accuracy and compliance.

Aufgaben

• Maintain official confidential HR personnel records for active and separated employees.
• Audit active and separated electronic records for content and accuracy.
• Scan, file, and digitize documents into the electronic document management system.
• Respond to public records requests in a timely manner per statutes and guidelines.
• Redact confidential information from records as required.
• Assist with process improvements within the HR Office.

Kenntnisse

Record management

Auditing records

Public records knowledge

Tools

Nuance Power PDF Advanced

People First HRMS

Adobe Acrobat or similar

Jobbeschreibung

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The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

927 / Human Resources

OPEN COMPETITIVE

SELECTED EXEMPT SERVICE

CONTACT PERSON: BENJAMIN KEEL

CONTACT PHONE NUMBER: [phone]

ANTICIPATED HIRING SALARY RANGE: $46,895.16 annual range

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

To ensure honesty and transparency, all applicants must provide their own work.Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration.

Candidates must be United States (U.S.) citizens or lawfully authorized alien workers. Visa sponsorship is not available.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Work You Will Do:

HR Senior Clerk, Assistant Secretary for Finance and Administration/Office of Administration/Human Resources

This position will be responsible for Personnel Records related to FDOT’s workforce.

The Difference You Will Make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication.

How You Will Grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses.

Where You Will Work:

Anticipated Annual Salary:

$46,895.16

Your Specific Responsibilities:

This position is responsible for the day to day operation and maintenance of the Human Resource Office's (HRO) official personnel records. This position works both independently and collaboratively in a team environment maintaining active and separated confidential personnel and medical records stored in electronic or paper formats located in a large secured storage environment.

Maintains the official confidential Human Resource personnel records for active and separated employees Department-wide. Ensures the confidentiality of employee information in accordance with statutes, rules, policies, procedures, and guidelines. Creates and establishes electronic and paper files for new employees. Accurately scans and files digitized employee documents into an electronic document management system. Conducts audits of active and separated employee electronic records for content, incorrectly filed documents, and organizes them appropriately. Accurately files backup paper documents daily. Accurately archives separated employee records for quick location and retrieval. Follows established guidelines, policies, and procedures to purge separated employee records only after applicable retention periods are met. Digitizes and accurately uploads historical paper personnel records into the long term storage electronic document management system. Accurately maintains the historical Terminated Employee Database.

Responds to assigned requests for public records in an accurate and timely manner. Receives and submits requests made from internal and external requestors in accordance with statutes, rules, policies, procedures, and guidelines. Locates, organizes, digitizes, and accurately redacts confidential employee information from electronic records using Nuance Power PDF Advanced software.

Responds to requests made by internal and external requestors to review employee personnel records in an accurate and timely manner. Retrieves electronic records, redacts confidential employee information, and monitors authorized reviews in accordance with policies, procedures, and guidelines.

Responds to written and telephonic requests for employment verifications made by internal and external requestors.

Answers HRO main telephone line. Personally responds to requests for information or transfers calls to the correct subject matter expert for issues outside the Senior Clerk’s scope of responsibility or area of expertise.

Participates in process improvement activities in support of the Department’s mission and initiatives.

We are also very excited to hire an experienced assistant personal clerk to support our team.

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Knowledge of:

• Section 119, Florida Statutes (FL Public Records law)
• The People First Human Resources Management & Performance and Talent Management Systems.
• Tungsten Power PDF Advances, Adobe or similar software systems.

Skills in:

• Organizing records alphabetically and numerically.
• Skilled in auditing final work product for accuracy.

Ability to:

• Ability to accurately complete requests for public records, verifications of employment, and requests to view employee personnel records.
• Ability to redact, maintain, and protect confidential employee information contained in personnel records.
• Ability to use electronic document management systems.
• Ability to respond to telephone calls in a courteous and professional manner.
• Ability to work independently and as a member of a team in a collaborative environment.
• Ability to work in a large records storage environment moving or shifting paper records weighing up to 10 lbs. while repetitively reaching, squatting, or bending.

Other Job-Related Requirements:

• This position requires the incumbent to pass a level 2 background check.

The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Health insurance (over 90% employer paid)
• $25,000 life insurance policy (100% employer paid)
• Dental, vision and supplemental insurances
• State of Florida retirement package
• 10 paid holidays a year
• Generous vacation and sick leave
• Tuition waiver for public college courses

SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY. In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Assurance Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office at [phone] for assistance.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.