Records Assistant

Horizon House, Inc.; Philadelphia (Philadelphia County); On-site; USD 36,000 - 48,000; Full time

Job summary

Horizon House, Inc. is seeking an HR Records Assistant to support the Human Resources department with personnel and benefits records, documentation processing, and data entry in HR/payroll systems.

Responsibilities include onboarding support, background checks, open enrollment, file audits, and records retention. The role also provides reception backup and assists with special projects and regulatory reviews as needed.

Qualifications

• Experience in administrative support and records management.
• Proficiency in data entry and document handling.
• Familiarity with HRIS/payroll systems is a plus.

Responsibilities

• Maintain accurate employee personnel and benefits records.
• Process employment-related documents and enter data into HR/payroll systems.
• Assist with onboarding, orientation, background checks, and open enrollment.
• Audit personnel files and perform records retention tasks.
• Provide backup reception coverage and assist with audits and regulatory reviews.

Skills

Administrative support

Records management

Data entry

Job description

The HR Records Assistant provides administrative and records support to the Human Resources department by maintaining accurate employee personnel and benefits records, processing employment-related documentation, and entering information into HR and payroll systems. Responsibilities include assisting with new hire onboarding and orientation, employment and wage verifications, background checks, benefits and open enrollment administration, personnel file audits, and preparation of employee status-change correspondence. The position also performs high-volume filing, records retention and destruction, reporting, mailings, and general HR administrative support. Provides backup coverage for reception and records functions and assists with special projects, audits, and regulatory reviews as needed.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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