HR Records & Data Entry Specialist

Easter-Seal; Woodland Heights (AR); On-site; USD 26,000 - 38,000; Full time

Job summary

Easterseals Arkansas is seeking an HR Administrative Assistant to provide essential support to the Human Resources department. You will handle accurate data entry, records management, scanning duties, and paperless-file conversion while maintaining confidentiality.

The role involves managing mail, HRIS data, employee files, and routine audits, with exposure to various HR processes and records systems. A high school diploma and basic HR tasks experience are expected.

Qualifications

• High school diploma or equivalent is required or an equivalent combination of education and experience.
• Six months to one year related experience and/or training recommended.
• Strong analytical and organizational skills with attention to detail and deadlines are essential.

Responsibilities

• Reads and routes incoming mail for the department and prepares outgoing mail.
• Monitors the HR inbox, reviews and routes messages, and tracks follow-ups.
• Enters employee information into the HRIS accurately.
• Creates and maintains personnel files; organizes and files documents.
• Scans, uploads, and indexes records; ensures confidentiality and proper storage.
• Assists with digitizing documents and the HR records project.
• Maintains current employee, criminal history, and health files.
• Routes monthly reports for updates like evaluations and licenses.
• Performs data entry for new hires and training hours, ensuring accuracy.
• Supports audits by locating and organizing records; identifies missing documentation.
• Assists receptionist with switchboard coverage as needed.

Skills

Analytical skills

Organizational skills

Written communication

Verbal communication

Attention to detail

Deadline-driven

Time management

Education

High school diploma or equivalent

Tools

HRIS

Scanning equipment

Electronic document management

Office software

Email & Calendar

Word processing

Spreadsheet

Video conferencing

Presentation software

Job description

Easterseals Arkansas is seeking an HR Administrative Assistant to provide essential support to the Human Resources department. You will handle accurate data entry, records management, scanning duties, and paperless-file conversion while maintaining confidentiality.

The role involves managing mail, HRIS data, employee files, and routine audits, with exposure to various HR processes and records systems. A high school diploma and basic HR tasks experience are expected.