HR Administrative Assistant - Data & Records Specialist

Easterseals Arkansas; Little Rock (AR); On-site; USD 32,000 - 42,000; Full time

Job summary

Easterseals Arkansas is seeking an HR Administrative Support professional to provide essential data-entry, inbox monitoring, and records management services. The role involves digitizing documents, maintaining confidential personnel files, and supporting audits and HR projects.

The ideal candidate will have a high school diploma, strong organizational and communication skills, and the ability to work with HR systems and scanning equipment in a timely, accurate manner.

Qualifications

• High school diploma or equivalent; six months to one-year related experience and/or training.
• Excellent analytical and organizational skills.
• Excellent written and verbal communication.
• Strong computer skills to use email, calendar, word processing, spreadsheet, video conferencing, and presentation software.
• Proficient keyboarding and typing skills.
• Computer savvy and able to learn and use new software, HR systems, scanning equipment, electronic document management tools.
• Strong orientation to deadlines and detail.
• Ability to manage a diverse and demanding workload.

Responsibilities

• Reads and routes incoming mail for department. Prepare outgoing mail.
• Monitors the HR department inbox; reviews, responds to, routes, and tracks messages and follow-up items.
• Enters employee information into appropriate database.
• Creates personnel files.
• Organizes and files all documents in the personnel files.
• Scans, uploads, indexes, labels, files, and retrieves personnel records with confidentiality.
• Digitizes personnel documents for the paperless records project.
• Maintains employee records including criminal history and health files.
• Routes monthly reports to supervisors and/or employees for updates.
• Performs background checks on new hires and rechecks current employees.
• Gives information to callers and routes calls as needed.
• Ensures paperwork is completed in its entirety.
• Performs accurate data entry for HRIS and LMS.
• Assists with audits by locating and organizing records.
• Ensures terminated files are processed properly.

Skills

Analytical skills

Organizational skills

Written communication

Verbal communication

Computer skills

Typing speed

HR software

Document management

Deadline oriented

Workload management

Education

High school diploma

Tools

Email

Calendar

Word processing

Spreadsheet

Video conferencing

Presentation software

HR systems

Scanning equipment

Electronic document management

Job description

Easterseals Arkansas is seeking an HR Administrative Support professional to provide essential data-entry, inbox monitoring, and records management services. The role involves digitizing documents, maintaining confidential personnel files, and supporting audits and HR projects.

The ideal candidate will have a high school diploma, strong organizational and communication skills, and the ability to work with HR systems and scanning equipment in a timely, accurate manner.