HR & Practice Ops Specialist — Mental Health Practice

Counseling Speaks; Barrington (IL); Vor Ort; USD 34.000 - 55.000; Teilzeit

Zusammenfassung

Counseling Speaks is seeking an experienced HR & Practice Operations Specialist to manage the people and administrative side of our growing private mental health practice in Illinois. You will handle onboarding, offboarding, paperwork, and documentation, working closely with the practice owner to support therapists and staff.

The role requires hands-on HR experience in a private mental health setting, strong familiarity with Gusto, and the ability to manage both employees and independent

Qualifikationen

• Hands-on HR experience in private mental health/healthcare practices.
• Experience onboarding/offboarding therapists or healthcare professionals.
• Strong experience with Gusto payroll.

Aufgaben

• Manage onboarding process for therapists and staff.
• Manage therapist and staff offboarding when someone leaves the practice.
• Coordinate required paperwork, agreements, tax forms, and onboarding documentation.
• Assist with employee and independent contractor setup.
• Manage HR-related processes through Gusto.
• Help manage payroll-related information and employee/contractor records.
• Maintain organized personnel files and documentation.
• Track therapist licenses, renewals, credentials, and deadlines.
• Assist with credentialing and insurance/payer-related administrative processes.
• Ensure therapists have completed required documentation before beginning work.
• Maintain HR policies, procedures, and onboarding/offboarding checklists.
• Inform practice owner about deadlines, missing documentation, and HR issues.
• Help establish organized systems as the practice grows.
• Communicate with therapists, staff, vendors, and professionals as needed.
• Identify gaps in HR/administrative processes and recommend improvements.

Kenntnisse

HR experience

Private mental health experience

Onboarding/offboarding therapists

Gusto payroll

Contractor management

Licensing/credentialing

Illinois/multi-state licensing

Organized and detail-oriented

Independent ownership

Direct communication with owner

Proactive problem solving

Tools

Gusto

Jobbeschreibung

Counseling Speaks is seeking an experienced HR & Practice Operations Specialist to manage the people and administrative side of our growing private mental health practice in Illinois. You will handle onboarding, offboarding, paperwork, and documentation, working closely with the practice owner to support therapists and staff.

The role requires hands-on HR experience in a private mental health setting, strong familiarity with Gusto, and the ability to manage both employees and independent