HR & Practice Support (Gusto)

Counseling Speaks; Chicago (IL); On-site; USD 34,000 - 55,000; Part time

Job summary

Counseling Speaks is seeking an HR & Practice Support role to manage HR and administrative tasks for a private mental health practice. The candidate will work closely with the practice owner, handling onboarding, offboarding, licensing documentation, and Gusto payroll management to keep staff and contractors compliant and organized.

The ideal candidate brings hands-on HR experience in mental health settings, strong organizational skills, and the ability to work independently to optimize Gusto

Qualifications

• HR experience in private mental health or healthcare practices
• Experience onboarding/offboarding therapists and clinical staff
• Understanding hiring process for practice integration
• Experience onboarding employees/contractors
• Familiarity with therapist licensing and documentation requirements
• Experience with Illinois and/or multi-state licensure
• Maintain employee and contractor files and docs
• Knowledge of HR policies, procedures, and compliance
• Strong Gusto experience: onboarding, payroll, management, time tracking, benefits
• Ability to optimize Gusto use for practice owner
• Experience with offboarding steps
• Track licenses, renewals, deadlines

Responsibilities

• Support HR and administrative operations for a private practice
• Collaborate with practice owner to manage onboarding and offboarding
• Ensure licensing and documentation compliance for therapists
• Maintain employee and contractor files and HR records
• Manage time tracking, payroll, benefits setup in Gusto
• Assist during hiring and onboarding of clinical staff
• Ensure HR policies and procedures are followed

Skills

HR experience

Onboarding/offboarding

Gusto proficiency

Payroll management

Documentation & records

Compliance knowledge

Independent contractor onboarding

Licensing documentation

Organizational skills

Tools

Gusto

Job description

HR & Practice Support

We are looking for someone with HR experience who has worked with private mental health or therapy practices and is very comfortable using Gusto.This person will work directly with the practice owner and help manage the HR and administrative side of the practice, particularly as it relates to therapists and other clinical staff.This may start as a part-time or contract position and could develop into an ongoing role as the practice grows.

What our practice is looking for:

• HR experience, preferably within a private mental health, therapy, behavioral health, or healthcare practice
• Experience onboarding and offboarding therapists and other clinical staff
• Understanding of the hiring process and what needs to be completed when bringing someone into a practice
• Experience handling employee and/or independent contractor onboarding
• Familiarity with therapist licensing and documentation requirements
• Experience working with therapists licensed in Illinois and/or multiple states
• Experience maintaining employee and contractor files and documentation
• Knowledge of HR policies, procedures, and compliance requirements
• Strong experience with Gusto, including onboarding, payroll, employee/contractor management, documentation, time tracking, benefits, and other features relevant to a practice owner
• Ability to help the owner get the most out of Gusto and make sure it is set up and being used properly
• Experience with offboarding and making sure all appropriate steps are completed when someone leaves
• Ability to keep track of licenses, renewals, paperwork, deadlines, and other HR-related requirements
• Strong organizational skills and attention to detail
• Ability to work independently and identify what needs to be done without constant direction

The right person

The ideal candidate has hands-on HR experience and understands how a private mental health practice operates. You should be comfortable working with therapists, understanding the administrative requirements involved in bringing them into a practice, and managing the process from onboarding through offboarding.

We are looking for someone who can become a reliable resource for the practice owner — someone who understands HR, private mental health practices, and Gusto, and can help keep everything organized as the practice grows.