Practice Operations Contractor

Counseling Speaks; Chicago (IL); On-site; USD 41,000 - 55,000; Part time

Job summary

Illinois Group Counseling Practice is seeking a reliable Practice Operations Contractor to provide administrative and operational support for a growing group in Illinois. This flexible, project-based role suits someone with behavioral health or small-practice operations experience.

Responsibilities include managing projects, updating TherapyNotes, onboarding clinicians, and organizing documents via Google Workspace. Expect 5–15 hours/week with$30–$40/hr depending on experience and scope.

Qualifications

• Experience in healthcare, behavioral health, private practice, or office administration.
• Strong organizational and communication skills.
• Comfortable working independently and meeting deadlines.
• Experience with TherapyNotes, Gusto, and Google Workspace preferred.
• Ability to handle confidential information appropriately.

Responsibilities

• Manage assigned administrative and practice-operations projects
• Maintain provider and practice information in TherapyNotes
• Assist with contractor and administrative tasks in Gusto
• Organize documents, spreadsheets, forms, and communications through Google Workspace
• Assist with clinician onboarding and credentialing documentation
• Support billing, scheduling, and administrative follow-up as needed
• Maintain organized digital records and tracking systems
• Identify opportunities to improve practice workflows and efficiency
• Complete other short-term projects as assigned

Skills

Healthcare administration

Organizational skills

Communication skills

Deadline oriented

Tools

TherapyNotes

Gusto

Google Workspace

Job description

Practice Operations Contractor

Illinois Group Counseling Practice | Independent Contractor | Project-Based

We are seeking a reliable, organized Practice Operations Contractor to provide administrative and operational support for a growing group counseling practice in Illinois. This is a flexible, project-based position ideal for someone with experience in behavioral health, private practice, healthcare administration, or small-practice operations.

Responsibilities

• Manage assigned administrative and practice-operations projects
• Maintain provider and practice information in TherapyNotes
• Assist with contractor and administrative tasks in Gusto
• Organize documents, spreadsheets, forms, and communications through Google Workspace
• Assist with clinician onboarding and credentialing documentation
• Support billing, scheduling, and administrative follow-up as needed
• Maintain organized digital records and tracking systems
• Identify opportunities to improve practice workflows and efficiency
• Complete other short-term projects as assigned

Compensation

$30–$40 per hour, depending on experience and project scope.

Certain projects may be paid at a flat project rate agreed upon before work begins.

Expected workload is approximately 5–15 hours per week, with flexibility depending on current projects and practice needs.

Qualifications

• Experience in healthcare, behavioral health, private practice, or office administration
• Strong organizational and communication skills
• Comfortable working independently and meeting deadlines
• Experience with TherapyNotes, Gusto, and Google Workspace preferred
• Ability to handle confidential information appropriately
• Familiarity with Illinois behavioral-health practices is a plus

Position Structure

This is an independent-contractor, project-based position. Work will be assigned based on the practice's current operational needs, with specific projects, deadlines, and compensation agreed upon in advance.