HR & Payroll Assistant — Hybrid (Full-Time)

University of Minnesota; Saint Paul (MN); Hybrid; USD 34,000 - 40,000; Full time

Benefits offered by this job

Hybrid/Remote work options

Paid holidays and generous time off

Tuition benefit and professional dev.

Job summary

University of Minnesota Extension seeks an HR Assistant to support payroll processing and general HR/admin tasks for the Extension team in a hybrid work environment. The role focuses on accurate time tracking, benefits and leave coordination, and employee record maintenance.

The position requires strong data handling, customer service, and collaboration with multiple HR partners to ensure compliant and timely processing. Office-based with some remote flexibility after onboarding.

Qualifications

• High School Diploma or GED required.
• 4 years of related work experience in payroll, time, or absence processing (education or training may substitute).
• Experience handling confidential materials.
• Proven ability to interact with all organizational levels.
• Proficient in Microsoft Office (Word, Excel) including mail merge.
• Advanced to expert in Google Workspace (docs, sheets, mail) with formulas and pivot tables.

Responsibilities

• Review and verify bi-weekly payroll and coordinate corrections with the Extension HR team.
• Review payroll-related reports to assist with verification.
• Submit forms to ensure accurate and timely payments.
• Track appointment end dates and coordinate extensions with HR Partner.
• Serve as Extension HR Time administrator; monitor timesheets and reports.
• Approve/adjust Time submissions after consultation with supervisors.
• Monitor absence submissions and related reports; coordinate with leave team as needed.
• Provide guidance to Extension employees on time, absence, and leave questions.

Skills

Payroll processing

Confidential data handling

Microsoft Office proficiency

Google Workspace mastery

Customer service

Interpersonal collaboration

I-9 and background checks

Education

High School Diploma/GED

Tools

PeopleSoft or similar HRIS

Job description

University of Minnesota Extension seeks an HR Assistant to support payroll processing and general HR/admin tasks for the Extension team in a hybrid work environment. The role focuses on accurate time tracking, benefits and leave coordination, and employee record maintenance.

The position requires strong data handling, customer service, and collaboration with multiple HR partners to ensure compliant and timely processing. Office-based with some remote flexibility after onboarding.