HR Ops Coordinator

Deep End Talent Strategies

Indianapolis (IN)

Hybrid

USD 50,000 - 70,000

Full time

14 days+

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Benefits offered by this job

Medical, dental, and vision insurance

Employee Assistance Program

Company-paid disability insurances

Simple IRA with a 3% match

Flexible/Discretionary Paid Time Off

Job summary

A leading HR consulting firm in Indianapolis is seeking an experienced HR Coordinator to support various clients through HR administration. The ideal candidate will have a minimum of four years of HR experience and a bachelor's degree in human resources or a related field. Responsibilities include onboarding, benefits administration, and managing HR projects. This full-time role offers a hybrid work model, competitive benefits, and the chance to make a significant impact in client organizations.

Qualifications

Minimum 4 years of HR administration experience required.
Bachelor's degree in a related field is a must.
Certification in HR preferred or in progress.
Strong proficiency in Microsoft Office and HR/ATS systems.

Responsibilities

Serve as HR Ops Coordinator for assigned clients.
Administer payroll, benefits, and compliance matters.
Support recruitment and onboarding processes.
Draft and update HR policies and handbooks.

Skills

HR administration experience

Communication skills

Organizational skills

Knowledge of multi-state employment laws

Proficiency with Microsoft Office

Proficiency with HR/ATS systems

Education

Bachelor’s degree in Human Resources or related field

HR certification (SHRM-CP or HRCI)

Tools

Gusto

Paylocity

Google Workspace

Canva

Job description

We partner with growing organizations to attract, develop and retain top talent.

Location: Hybrid – 2 days/week on-site at client location (96th & Meridian, Indianapolis) + remote work with occasional client meetings and networking events.

About Us

Deep End Talent Strategies is a Certified Women‑Owned HR consulting firm based in Zionsville, Indiana, serving small and midsize businesses and nonprofits across the U.S. We’re adding an experienced HR Coordinator who enjoys variety, thrives on client interaction, and can balance multiple priorities with ease. This coordinator will spend ~10 hours a week on‑site with a client, handling day‑to‑day HR functions, including onboarding, offboarding, benefits administration, and employee relations, while supporting other Deep End clients remotely for the remainder of the week.

What You’ll Do

Serve as an embedded HR Ops Coordinator for an assigned client two days per week, supporting onboarding to offboarding, benefits admin, and employee relations.
Serve other current and prospective clients, along with the HR and Learning & Development teams, with the highest level of customer service, empathy, and professionalism.
Administer payroll, benefits, and leave programs in coordination with internal and external partners.
Provide timely, accurate guidance on HR policies, best practices, and compliance matters.
Support fractional operations needs for clients, i.e., meeting coordination, audit prep, writing SOPs, and office management tasks.
Draft and update handbooks, policies, and employee communications.
Manage and maintain data across HR systems (Gusto, Paylocity, or client‑specific platforms).
Partner with hiring managers to coordinate recruiting and onboarding through various ATS platforms.
Support HR projects for multiple clients, balancing competing priorities with efficiency, and help secure future engagements.
Represent Deep End at client sites, professional events, and networking engagements.

What You’ll Bring

Minimum of 4 years of HR administration experience.
Bachelor’s degree in human resources, Business, or related field required.
HR certification (SHRM‑CP or HRCI equivalent) preferred or working towards certification.
Working knowledge of multi‑state employment laws and HR best practices.
Proficiency with Microsoft Office, Google Workspace, Canva, and HR/ATS systems such as Paylocity and Gusto.
Strong organizational skills, follow‑through, and attention to detail.
Excellent communication and interpersonal skills; able to style‑switch between executive‑level and front‑line conversations.
A collaborative, service‑oriented mindset with the ability to work independently and handle confidential information with discretion.
Indiana residency and the ability to commute to the 96th & Meridian area twice weekly.

What We Offer

Medical, dental, and vision insurance
Employee Assistance Program
Company paid life, short‑term, and long‑term disability insurances
Simple IRA with a 3% match
Flexible/Discretionary Paid Time Off

Why Join Deep End

You’ll work with a team that values empathy, integrity, and curiosity - and you’ll make a tangible impact on the success of growing businesses and nonprofits. We work efficiently, love technology, and believe in delivering a VIP experience to every client and colleague.

Seniority level