Human Resources Coordinator

Envelop Group; Indianapolis (IN); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Competitive salary

Employee engagement initiatives

Professional development opportunities

Job summary

A community-focused facility technology firm is seeking a Human Resources Coordinator in Indianapolis. This role will manage HR functions such as onboarding, benefits, payroll, and compliance, ensuring a positive employee experience. The ideal candidate should possess excellent interpersonal and time management skills, along with a strong attention to detail. You will work directly with teams to maintain employee records and provide administrative support, reporting to HR leadership in a vibrant office environment.

Qualifications

• 1+ years of relevant experience in human resources, administrative support, or related field preferred.
• Basic understanding of HR processes including onboarding, employee records management, payroll, and benefits.
• Proficiency with or willingness to learn HR software and payroll systems.

Responsibilities

• Coordinate onboarding and offboarding processes.
• Maintain employee records in HRIS and physical files.
• Assist with payroll processing and benefits administration.

Skills

Interpersonal skills

Time management

Attention to detail

Confidentiality

HR processes

Education

Associates or Bachelor's degree in Human Resources, Business Administration, or related field

Tools

ADP HRIS

Microsoft Office Suite

Job description

Envelop Group is a community of companies focused on the design, installation, and ongoing optimization of custom facility technologies that impact every square foot of a building's operations. We work with contractors, building owners, and consulting engineers to provide all the technologies needed for the most advanced, efficient, and secure operation of any facility. As an employee of Envelop Group, you will support all our companies.

The Human Resources Coordinator will support core HR functions including onboarding, benefits, payroll, HR systems, employee records management, and compliance while ensuring a consistent and positive employee experience.

The ideal candidate is detail-oriented, tech-savvy, and capable of managing confidential information with the utmost integrity. With a dedicated work ethic and a can-do attitude, you will take initiative and approach tasks with confidence and resilience. Excellent communication and interpersonal skills are essential for collaborating effectively across teams and delivering exceptional service.

This role will be in our downtown Indianapolis office Monday – Friday with in-office presence required.

What you'll do:

• Coordinate and administer onboarding and offboarding processes, including new hire paperwork, employee file setup, orientation, and separation documentation.
• Maintain accurate and up-to-date employee records in HRIS (ADP) and physical files, ensuring proper documentation and record retention.
• Assist with benefits administration, including enrollments, status changes, and responding to employee inquiries.
• Support payroll processing by maintaining accurate employee data and ensuring timely updates related to new hires, terminations, and compensation changes.
• Serve as point of contact for employee questions, providing timely and accurate information regarding policies, procedures, and benefits.
• Assist with HR audits, reporting, and compliance documentation to ensure adherence to federal, state, and local labor laws and company policies.
• Maintain confidentiality of employee records and sensitive information.
• Assist in planning and coordinating employee engagement initiatives, including company events, community involvement, training sessions, and recognition programs.
• Support training and development activities by coordinating logistics, scheduling, and materials.
• Monitor and update HR forms, policies, and documentation to ensure accuracy and compliance.
• Provide general administrative support and assist with special projects as needed.
• Perform other duties as assigned.

Required skills, knowledge, and experience:

• Associates or Bachelor's degree in Human Resources, Business Administration, or related field preferred.
• 1+ years of relevant experience in human resources, administrative support, or internship experience in HR or related field preferred.
• Basic understanding of HR processes including onboarding, employee records management, payroll, and benefits.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Proficiency with or the ability to quickly learn payroll management, human resource information system (ADP), and similar computer applications.
• Demonstrated time management skills with the ability to multi-task, prioritize, and meet deadlines with great attention to details.
• Advanced proficiency with Microsoft Office products including but not limited to Excel, Word, PowerPoint, Teams, and Outlook.

Physical Demands:

• Work is performed in an office environment and requires the ability to operate office technology including laptop, email, smartphone, and other tools as needed.
• Specific vision abilities required include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Must be able to maintain a professional appearance.

Qualified applicants must be legally authorized for employment in the United States without the need for employer-based sponsorship currently or in the future.

Pre-hire requirements include a drug test and a background check.