HR Administrative Specialist – Onboarding, Records & Benefits

James Edward & Companies, Inc; Houston (TX); On-site; USD 40,000 - 55,000; Full time

Job summary

James Edward & Companies, Inc. seeks an HR Administrative Assistant to support daily HR operations, including employee records, onboarding, benefits, compliance tracking, and reporting. You will handle confidential information and coordinate communications with staff.

The role requires strong Microsoft Office skills (Outlook, Word, Excel), attention to detail, data entry accuracy, and the ability to learn Paycom/HRIS within established procedures. Office-based, Monday–Friday in Houston.

Qualifications

• High school diploma or GED required; prior administrative or HR support experience preferred.
• Proficiency in Outlook, Word, and Excel; PivotTable experience desirable.
• Accurate data entry, strong organization, attention to detail, and effective written and verbal communication.
• Ability to learn HRIS/Paycom and follow established procedures, deadlines, and confidentiality requirements.

Responsibilities

• Provide clerical and administrative support for daily HR operations, including employee records, onboarding, benefits administration, compliance tracking, reporting, and employee communications.
• Answer routine HR calls and emails; prepare correspondence, forms, meeting materials, and employee communications.
• Maintain personnel files, electronic records, HRIS/Paycom data, and document tracking; follow up on missing information.
• Finalize new-hire onboarding; review documents for completeness and follow up on outstanding items.
• Process changes, employment verifications, and standard HR paperwork.
• Prepare and submit FSA files and other funding approval requests; process submissions and track confirmations.
• Monitor bereavement notifications and send standard policy-related emails.
• Prepare workers’ compensation wage statements from verified payroll records and submit through approved channels.
• Prepare new-hire attendance and other recurring HR reports; support HR projects and audits.

Skills

Data entry

Organization

Attention to detail

Written communication

Verbal communication

Confidentiality

Education

High school diploma or GED

Tools

Outlook

Word

Excel

PivotTables

Paycom

HRIS

Job description

James Edward & Companies, Inc. seeks an HR Administrative Assistant to support daily HR operations, including employee records, onboarding, benefits, compliance tracking, and reporting. You will handle confidential information and coordinate communications with staff.

The role requires strong Microsoft Office skills (Outlook, Word, Excel), attention to detail, data entry accuracy, and the ability to learn Paycom/HRIS within established procedures. Office-based, Monday–Friday in Houston.