HR Operations Specialist: Promotions & Records

Indiana State Police; Indianapolis (IN); Sur place; USD 40 000 - 60 000; Plein temps

Résumé du poste

Indiana State Police in Indianapolis seeks a professional staff employee to support the Human Resources Director with the sworn promotion process and provide administrative support ensuring HR operations run smoothly.

You will maintain personnel records, manage testing schedules, assist with budgeting and invoices, and coordinate badge and access processes while supporting the HR team in daily tasks.

Qualifications

• High school diploma or GED required.
• Experience with HRIS systems; PeopleSoft preferred.
• Proficient in Microsoft Office, especially Excel; ability to learn specialized software.
• Ability to maintain strict confidentiality.
• Ability to interpret rules, regulations, and guidelines.
• Ability to make decisions and exercise sound judgment.
• Ability to proofread documents for accuracy.
• Effective verbal and written communication skills.
• Ability to work under pressure and meet deadlines.
• Able to work with minimal supervision and prioritize tasks.

Responsabilités

• Assist the HR Director in preparing materials and administering the sworn promotion process.
• Facilitate sworn promotion processes and maintain related personnel records.
• Maintain personnel records securely and accurately.
• Update monthly job-vacancy spreadsheet and obtain position-control numbers.
• Provide HR-related support to sworn and professional staff.
• Coordinate temporary access badge processes and parking validations.
• Provide backup support to HR team and perform daily office operations.
• Manage the promotion process materials and police promotions system.
• Handle contract processing with the promotion-process consultant.
• Disseminate information on employment opportunities and vacancies.
• Schedule and monitor police promotion testing.
• Provide eligibility lists to the promotion-process consultant.
• Approve payment and reconcile invoices from the consultant.
• Maintain monthly sworn vacancy list.
• Maintain promotion records and review job-descriptions database.

Connaissances

HRIS experience

Microsoft Office

Excel

Confidentiality

Communication skills

Judgment

Proofreading

Formation

High school diploma or GED

Outils

PeopleSoft

Microsoft Office

Description du poste

Indiana State Police in Indianapolis seeks a professional staff employee to support the Human Resources Director with the sworn promotion process and provide administrative support ensuring HR operations run smoothly.

You will maintain personnel records, manage testing schedules, assist with budgeting and invoices, and coordinate badge and access processes while supporting the HR team in daily tasks.