Human Resource Data Specialist

State of Indiana; Indianapolis (IN); On-site; USD 33,883 - 41,412; Full time

Benefits offered by this job

Medical, vision, and dental plans

Education reimbursement program

Employee assistance program

Free LinkedIn Learning access

Free parking for most positions

Job summary

A state government agency in Indiana is seeking a Human Resource Data Specialist to support HR functions and enhance employee experiences. The role involves auditing HR actions, preparing reports, and responding to customer inquiries. Candidates should have strong organizational skills and proficiency in HRIS and Microsoft Office tools. The agency offers a comprehensive benefits package including healthcare, leave policies, and professional development opportunities.

Qualifications

• Ability to use HRIS at an intermediate to advanced level.
• Ability to follow instructions and operate office equipment.
• Ability to type accurately and manage multiple tasks.

Responsibilities

• Review and approve HR employment actions.
• Utilize the ASM ticketing system for customer inquiries.
• Research and prepare reports using Excel and Tableau.

Skills

Human resource information system (HRIS)

Microsoft Office products

Communication

Organizational skills

Attention to detail

Tools

Excel

Tableau

Job description

Human Resource Data Specialist

Join to apply for the Human Resource Data Specialist role at State of Indiana.

Work for Indiana. Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package, and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Indiana State Personnel Department (INSPD): As an agency operating a shared services model, we provide the executive branch of the state government with top-notch Human Resources services. INSPD has a dedicated team of human resources professionals working in many capacities, including director-level, generalists, and specialists in each discipline of human resources. Joining our team will open the door to many opportunities for lateral and upward mobility.

Salary Statement: The salary for this position traditionally starts at $37,648.00 but may be commensurate with education or work experience.

A Day in the Life:

The essential functions of this role are as follows:

• Partners with all State agencies utilizing the HR PeopleSoft system by reviewing, auditing, approving, or requesting correction for employment actions taken with an employee or contingent worker, to include hire/rehire, all leave administrations, promotions, demotions, department/reports to or location changes, transfers, pay adjustments, and personal information changes.
• Utilizes the ASM ticketing system for questions and manual workflow from customers. Ensures that status updates are entered timely manner and accurately depict the situation to enable seamless assistance to the customer base.
• Assists as needed or requested related to the maintenance of employee records for Long-Term Disability.
• Researches and prepares various reports using Excel, Tableau, and other reporting tools.
• Assist with file maintenance per the personnel file retention guidelines.
• Responds timely to customer inquiries within 48 business hours.
• Perform other related duties as assigned.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

What You'll Need for Success:

You must meet the following requirements to be considered for employment:

• Ability to use a human resource information system (HRIS) at an intermediate to advanced level.
• Ability to follow instructions.
• Ability to operate commonly used manual and automated office equipment.
• Ability to work with a variety of Microsoft Office software products at an intermediate to advanced level.
• Ability to type in a timely and accurate fashion.
• Ability to perform a variety of tasks simultaneously.
• High level of organizational skills.
• Ability to work independently.
• Specialized knowledge of personnel forms and their purpose.
• Ability to attend to detail and maintain accuracy and confidentiality.
• Ability to effectively communicate.
• Able to perform essential functions with or without reasonable accommodation.

You must satisfy the following requirements to continue employment.

• Considerable knowledge of the State of Indiana’s human resources functions, systems, processes, procedures, and practices.
• Considerable knowledge of the departmental functions and the organization of the agency.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees, which includes:

• Three (3) medical plan options (including RX coverage), as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
• Two (2) fully-funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
• 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
• Up to 15 hours of paid community service leave
• Combined 180 hours of paid vacation, personal, and sick leave time off
• 12 paid holidays, 14 in election years
• Education Reimbursement Program
• Group life insurance
• An employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parking for most positions
• Free LinkedIn Learning access

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you need reasonable accommodations to complete this application, please feel free to contact the Indiana State Personnel Department at [e-mail].