Employment Services & Recruiting - Personnel Officer

Indiana State Police; Indianapolis (IN); On-site; USD 65,000 - 90,000; Full time

Job summary

Indiana State Police is seeking a professional staff hire and recruitment manager to oversee the entire hiring process for professional staff. Responsibilities include advertising vacancies, coordinating interviews, managing orientation and mentoring, and handling background investigations in compliance with state and federal laws.

The role requires confidentiality, advanced computer and accounting skills, and strong written communication.

Qualifications

• Experience in personnel or administrative management.
• Advanced computer skills and ability to manage data.
• Basic accounting skills and document proofreading accuracy.
• Strong written and verbal communication abilities.
• Ability to plan, organize and meet deadlines under pressure.

Responsibilities

• Manage the professional staff hiring process for the Division Commander.
• Maintain applicant files and coordinate active recruiting efforts.
• Oversee new employee orientation and mentoring programs.
• Manage offer letters and promotions processes for professional staff.
• Coordinate interviews, tests, and selection with interview chairs.
• Communicate with commanders regarding promotions and qualifications.
• Coordinate recruitment with educational facilities and external partners.
• Initiate background investigations and related screenings.
• Ensure compliance with Equal Employment Opportunity, ADA, and related laws.
• Assist with job descriptions, department databases, and special projects.

Skills

Confidentiality

Administrative management

Advanced computer skills

Basic accounting

Written communication

Planning skills

Decision making

Rule interpretation

Stress management

Independent work

Job description

To serve as a professional staff employee of the Indiana State Police whose primary responsibility is to manage the department’s professional staff hiring and recruiting process.

• Manage the professional staff hiring process for the Division Commander.
• Maintain professional staff applicant files and ensure applicants are provided for vacancies, including active recruiting efforts both outside and within the Department.
• Manage new employee orientation for professional staff positions.
• Manage the professional staff mentoring program.
• Manage offer letters with professional staff promotion process when applicable.
• Provide information to and regularly communicate with commanders regarding professional staff promotions as necessary.
• Compile and distribute applications to division commanders for review of qualifications and selection of applicants for hiring process.
• Advertise all professional staff vacancies within the Department. Coordinate selection process of applicants for the interview process.
• Set up interviews in coordination with the Chair of the interview committee. Provide interview instructions and forms.
• Set up and/or administer tests as required.
• Correspond with applicants throughout the selection process for professional staff vacancies.
• Serve on interviews and other committees when assigned.
• Disseminate information regarding employment opportunities, requirements, vacancies, and the promotions process for Department personnel.
• Contact local and regional educational facilities to coordinate recruiting activities.
• Recruit professional staff applicants for positions that are difficult to fill.
• Initiate background investigations for prospective employees, including conducting the credit history inquiry and Criminal Justice Institute Registry searches.
• Keep current on applicable Federal and State laws and regulations pertaining to employment practices, i.e., Equal Employment Opportunity, Affymorative Action, and Americans with Disabilities Act.
• Evaluate background investigations and make recommendations to supervisors and Chief of Staff.
• Confirm and edit job descriptions for Department personnel and formulate special requirements for certain positions.
• Maintain or provide updates for official Department database for professional staff job descriptions.
• Interpret rules and regulations related to civilian hiring and professional staff employees.
• Counsel Department employees on career opportunities.
• Develop new systems and procedures into workable programs.
• Complete special projects as assigned.
• Purge applications on a routine basis.
• Assist the Executive Secretary of the Personnel Board.
• Act as liaison to the State Personnel Department regarding the professional staff application process.
• Manage contract proposals and renewals, including negotiation and recommendations to the Primary Staff.
• Perform other duties as required.

• Ability to maintain confidentiality.
• Experience in personnel or administrative management.
• Advanced computer skills.
• Basic accounting skills.
• Ability to conceptualize ideas into writing.
• Must be able to plan and organize lengthy and technical processes.
• Ability to maintain strict confidentiality.
• Ability to make decisions, exercise sound judgment and delegate work flow.
• Ability to interpret and apply rules, regulations and guidelines.
• Ability to work under pressure and successfully function in a stressful environment.
• Ability to function independently.
• Ability to communicate effectively, both verbally and in writing.
• Must be able to proofread documents with accuracy.
• Must be able to work with minimal supervision, prioritize work and meet deadlines.