HR Promotions & Records Associate

Indiana State Police (IN); Indianapolis (IN); On-site; USD 40,000 - 56,000; Full time

Job summary

Indiana State Police is seeking a professional staff position to assist the Human Resources Director with the sworn promotion process and to provide essential administrative support for HR operations. The role emphasizes maintaining secure personnel records, coordinating promotion testing, and disseminating information about vacancies and requirements.

The position requires a high school diploma or GED, experience with HRIS platforms (PeopleSoft preferred), and strong Microsoft Office skills

Qualifications

• Must have a high school diploma or GED.
• Experience with HRIS platforms; PeopleSoft preferred.
• Proficiency with Microsoft Office applications, including intermediate or higher in Excel, and ability to learn specialized software and office equipment.
• Ability to maintain strict confidentiality.
• Ability to interpret and apply rules, regulations, and guidelines.
• Ability to make decisions and exercise sound judgment.
• Ability to proofread documents for accuracy.
• Ability to communicate effectively, both verbally and in writing.
• Ability to work under pressure in a stressful environment.
• Ability to work with minimal supervision, prioritize work and meet deadlines.

Responsibilities

• Assist the Human Resources Director with the sworn promotion process and related materials.
• Facilitate the sworn promotion process and maintain personnel records.
• Maintain and secure personnel records and related information.
• Assist with updating monthly job-vacancy spreadsheets and obtaining position-control numbers.
• Provide HR-related support to sworn and professional staff as needed.
• Coordinate access badge processes and parking validations.
• Provide backup support to the HR team and perform daily office operations.
• Administer contract-processing requirements with the promotion-process consultant.
• Disseminate information on employment opportunities and sworn promotions.

Skills

HRIS experience

Microsoft Excel

MS Office proficiency

Confidentiality

Communication skills

Attention to detail

Education

High school diploma or GED

Tools

PeopleSoft

Job description

Indiana State Police is seeking a professional staff position to assist the Human Resources Director with the sworn promotion process and to provide essential administrative support for HR operations. The role emphasizes maintaining secure personnel records, coordinating promotion testing, and disseminating information about vacancies and requirements.

The position requires a high school diploma or GED, experience with HRIS platforms (PeopleSoft preferred), and strong Microsoft Office skills