HR Operations Specialist – Pre-boarding

Jobtailor; Birmingham (AL); On-site; USD 42,000 - 66,000; Full time

Job summary

Jobtailor is seeking a detail-oriented onboarding coordinator in Birmingham, AL to manage preboarding, onboarding, and related compliance tasks. You will serve as the main contact for candidates from offer acceptance to their first day and coordinate background checks, drug screenings, and new-hire paperwork.

The role requires 2+ years in HR/coordinator roles, familiarity with ATS/HRIS, and strong Microsoft Office skills; high attention to detail and customer service are essential.

Qualifications

• Requires strong organizational and communication skills.
• Knowledge of employment laws, onboarding compliance requirements, and pre-employment screening processes preferred.
• Experience coordinating background checks, drug screening programs, and onboarding processes preferred.

Responsibilities

• Serve as the primary contact for candidates from offer acceptance through their first day of employment.
• Guide candidates through preboarding and provide timely updates on outstanding requirements.
• Monitor and manage pre-employment activities to ensure readiness for start dates.

Skills

Customer Service

Attention to Detail

Multi-Priority Management

Education

High school diploma or equivalent

Associate's or Bachelor's degree in HR/Business Administration or related field preferred

Tools

HRIS

Applicant Tracking Systems

Microsoft Office

Job description

• Serve as the primary contact for candidates from offer acceptance through their first day of employment
• Guide candidates through the preboarding process and provide timely updates regarding outstanding requirements
• Monitor and manage pre-employment activities to ensure readiness for start dates
• Coordinate and track drug screenings, background checks, occupational health requirements, new hire paperwork, and compliance forms
• Review onboarding records for completeness, accuracy, and compliance
• Identify and resolve issues that may delay candidate start dates
• Communicate with recruiters and HR partners regarding candidate status and outstanding requirements
• Escalate complex pre-employment issues and exceptions
• Maintain accurate records in Human Capital Management systems
• Ensure adherence to federal, state, and company employment requirements
• Provide exceptional customer service and foster a positive candidate experience
• Support reporting and auditing activities related to preboarding compliance, completion rates, and onboarding metrics
• Participate in process improvement initiatives

Requirements

• High school diploma or equivalent required
• Associate's or Bachelor's degree in Human Resources, Business Administration, or related field preferred
• Minimum 2 years of experience in HR, recruiting coordination, onboarding, preboarding, or administrative operations
• Experience coordinating background checks, drug screening programs, and onboarding processes preferred
• Proficiency with Microsoft Office applications and HR technology platforms
• Experience working in a healthcare environment preferred
• Knowledge of employment laws, onboarding compliance requirements, and pre-employment screening processes preferred
• Experience using applicant tracking systems (ATS), HRIS, or onboarding platforms preferred
• Strong attention to detail
• Excellent customer service skills
• Ability to manage multiple priorities in a fast-paced environment
• Must sit at the Home Office in Birmingham, AL

Core Competencies

Demonstrates expertise in coordinating preboarding and onboarding processes, ensuring compliance with employment laws and requirements while providing exceptional customer service to candidates. Proficient in managing multiple priorities and maintaining accurate records in Human Capital Management systems.

Highest-signal resume keywords

• Onboarding Coordination
• Preboarding Process Management
• Background Check Coordination
• Human Capital Management Systems
• Attention to Detail

ATS Optimization Keywords

Hard Skills

• Onboarding
• Preboarding
• Background Checks
• Drug Screening
• HR Technology Platforms
• Applicant Tracking Systems
• HRIS
• Compliance Requirements
• Employment Laws
• Administrative Operations

Soft Skills

• Customer Service
• Attention to Detail
• Multi-Priority Management

Industry Keywords

• Healthcare Environment
• Recruiting Coordination

Tools & Technologies

• Microsoft Office