ABA Onboarding Specialist

Jobtailor; New York (NY); On-site; USD 52,000 - 76,000; Full time

Job summary

Jobtailor is seeking an Onboarding Specialist in New York, NY to manage the onboarding process for new hires from offer to start date. You will serve as the primary contact for new hires, ensuring accurate documentation and timely completion of pre-employment requirements.

The role emphasizes strong organizational skills, attention to detail, and excellent communication. Experience with Microsoft Office or Google Workspace is required, with healthcare or staffing exposure considered a plus.

Qualifications

• 1+ year of onboarding/HR/admin experience
• Strong organizational and time-management skills
• Exceptional attention to detail
• Excellent written and verbal communication
• Ability to manage multiple priorities in a fast-paced environment
• Strong follow-up and problem-solving skills
• Proficiency with Microsoft Office and/or Google Workspace
• Ability to handle confidential information professionally
• Healthcare/behavioral health/staffing experience is a plus

Responsibilities

• Manage the onboarding process for new hires from offer acceptance through start date
• Serve as primary point of contact for new hires throughout onboarding
• Collect, review, and track required employment and onboarding documentation
• Coordinate background checks, I-9 docs, employment verification, and pre-employment requirements
• Follow up with candidates regarding outstanding documentation and onboarding requirements
• Maintain accurate employee records, onboarding trackers, and systems
• Coordinate start dates and onboarding timelines with Recruiting and Operations
• Identify and communicate potential delays or issues proactively
• Ensure onboarding requirements are completed accurately and on schedule
• Provide a welcoming, professional, and organized experience for new employees
• Assist with HR and administrative projects as needed

Skills

Onboarding management

Organizational skills

Attention to detail

Written and verbal communication

Microsoft Office proficiency

Google Workspace proficiency

Tools

Google Workspace

Microsoft Office

I-9 Documentation

Background checks

Employment verification

Onboarding documentation

Employee record maintenance

Job description

• Manage the onboarding process for new hires from offer acceptance through their start date
• Serve as a primary point of contact for new hires throughout onboarding
• Collect, review, and track required employment and onboarding documentation
• Coordinate background checks, I-9 documentation, employment verification, and other pre-employment requirements
• Follow up with candidates regarding outstanding documentation and onboarding requirements
• Maintain accurate employee records, onboarding trackers, and systems
• Coordinate start dates and onboarding timelines with Recruiting and Operations
• Identify and communicate potential delays or issues proactively
• Ensure onboarding requirements are completed accurately and on schedule
• Provide a welcoming, professional, and organized experience for new employees
• Assist with HR and administrative projects as needed

Requirements

• 1+ year of experience in onboarding, recruiting, HR, staffing, or a related administrative role
• Strong organizational and time-management skills
• Exceptional attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Strong follow-up and problem-solving skills
• Proficiency with Microsoft Office and/or Google Workspace
• Ability to handle confidential employee information professionally
• Healthcare, behavioral health, ABA, or staffing experience is a plus

Core Competencies

Demonstrates expertise in managing the onboarding process, ensuring accurate documentation, and maintaining employee records while providing a professional experience for new hires. Proficient in coordinating with various teams to meet onboarding timelines and addressing potential issues proactively.

Highest-signal resume keywords

• Onboarding Management
• Organizational Skills
• Attention to Detail
• Written and Verbal Communication
• Microsoft Office Proficiency

ATS Optimization Keywords

Hard Skills

• Onboarding Documentation
• Employment Verification
• Background Checks
• I-9 Documentation
• Employee Record Maintenance

Soft Skills

• Time-Management
• Problem-Solving
• Follow-Up Skills

Industry Keywords

• Healthcare Experience
• Behavioral Health Experience
• Staffing Experience

Tools & Technologies

• Google Workspace