HR Operations Specialist | Hybrid Onboarding & Data

Neighborhood-Healthcare; Escondido (CA); Híbrido; USD 37 000 - 52 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Medical, Dental, Vision plans

Vacation and holidays

Resumo da oferta

Neighborhood Healthcare in Escondido, CA is seeking an HR Operations Specialist to create and maintain HR records, manage onboarding, credentialing, and data integrity across the HRIS. The role supports employees with HR inquiries and collaborates with management on data accuracy and compliance.

The position focuses on pre-employment screening, license management, and periodic reporting, with a strong emphasis on process improvement and cross-team coordination in a healthcare setting.

Qualificações

• Bachelor’s degree or equivalent combination of education and experience in human resources, project management, customer service, or general business administration required.
• Two years’ customer service, recruiting, human resources, or general administration required.
• Experience within the healthcare industry preferred.
• Bilingual (English/Spanish), (English/Arabic), or (English/Mandarin) preferred.

Responsabilidades

• Acts as backup support to front office administrative assistants, as needed.
• Responds promptly and with caring actions to patients and employees.
• Maintains professional working relationships with all levels of staff, clients, and the public.
• Enters and maintains employee data in HRIS, including new hire data entry and processing employees pay, status, demographic, site, organization, FTE, and other changes to ensure data integrity.
• Assists with documenting other changes, such as creating employee change forms or other status change documentation.
• Creates and maintains employee filings and HR documents in personnel records files.
• Works with management on departmental guidelines on electronic file management and records retention.
• Works with management to create projects to streamline file organization, including setting goals to re-organize and overhaul files within specific guidelines according to documents retention regulations.
• Develop, process, and maintain periodic status reports of employee data for management.
• Serves as a resource for employees to resolve and answer HR-related inquiries.
• Prepares new hire binders and documentation for new hire orientation and onboarding.
• Create facilities and IT tickets for the department, as requested.
• Assist with assigning training modules to employees, as requested.
• Processes pre-employment occupational health screening authorizations.
• Collects, reviews, and files background check results, including identifying missing education items.
• Works with HR Ops Manager and TA Teams to submit letters to rescind offers for cause to candidates who fail pre-screening qualifiers.
• Oversees initial and ongoing credentialing for all clinical staff ensuring all necessary documentation is collected and verified.
• Utilizes Modio, credentialing software to track and manage Licensed Individual Practitioners (LIPs)_credentials
• Assists the HR Compliance Specialist ensuring timely renewal of licenses, certifications, and other credentials to prevent lapses
• Conducts weekly Virtual New Hire Orientation for new employees across all Neighborhood locations, coordinating schedules and required training.

Conhecimentos

Verbal communication

Written communication

Multitasking

Confidential information handling

Formação académica

Bachelor’s degree in HR/Business

HR certification preferred

Ferramentas

Asana

WordPress

GiveSmart

eTapestry

Canva

Constant Contact

Virtuous

Descrição da oferta de emprego

Neighborhood Healthcare in Escondido, CA is seeking an HR Operations Specialist to create and maintain HR records, manage onboarding, credentialing, and data integrity across the HRIS. The role supports employees with HR inquiries and collaborates with management on data accuracy and compliance.

The position focuses on pre-employment screening, license management, and periodic reporting, with a strong emphasis on process improvement and cross-team coordination in a healthcare setting.