HR Operations & Onboarding Specialist (Part-Time)

Automatic Data Processing, Inc.; Skokie (IL); In loco; USD 37.000 - 40.000; Part-time

Descrizione del lavoro

Shavitz Heating & Air Conditioning is seeking a part-time HR Manager/Coordinator in Skokie, IL to support employee operations and payroll processes. You will manage recruitment, onboarding, compliance, time tracking, and offboarding while partnering with managers to refine HR workflows.

The role requires versatility, keen attention to detail, and the ability to switch hats between employee support and administrative duties; familiarity with ADP and ServiceTitan is a plus.

Competenze

• Experience in HR coordination or similar role.
• Payroll support experience preferred.
• Familiarity with HR laws and employee records.

Mansioni

• Recruitment and onboarding support; post jobs, screen candidates, arrange interviews.
• Set up new hires in ADP and other systems; coordinate Day 1 experiences.
• Maintain HR records and ensure compliance with federal/state laws.
• Track performance reviews and PTO/sick time; manage attendance.
• Assist payroll by auditing timecards and processing payroll inputs.
• Handle termination/offboarding, equipment return, and access removal.
• Draft internal communications and maintain HR documents.

Conoscenze

Detail-oriented

Adaptable

Driven

Strong communication

Strumenti

ADP

ServiceTitan

Google

Descrizione del lavoro

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

HR Manager

ADMINISTRATIVE OFFICE Part Time Skokie, IL, US

30+ days ago Requisition ID: 1008

Salary Range: $27.00 To $29.00 Hourly

Human Resource Coordinator and Accounts Receivables

Job Description

Location: 8024 Saint Louis Ave, Skokie, IL 60076
Job Type: Part-Time
Pay:$27-$29/hour

Position Summary:

Shavitz Heating & Air Conditioning is looking for a highly detail-oriented, driven, and adaptable Human Resources Coordinator to support both employee operations. This position offers the opportunity to own and refine key HR processes.

This role is best suited for a candidate who can switch hats throughout the day, juggling employee support and administrative compliance.

Key Responsibilities:

Human Resources (HR):

Recruitment & Onboarding

• Create and post job openings, screen candidates, conduct phone interviews
• Coordinate in-person interviews with managers
• Manage new hire paperwork and background checks
• Set up employee access to systems (ADP, ServiceTitan, Google, etc.)
• Conduct onboarding sessions and ensure seamless Day 1 experience

HR Compliance & Administration

• Maintain and update employee records and digital files
• Ensure all employee documentation is compliant with federal and state laws
• Maintain birthday/anniversary calendars and employee spreadsheets

Performance & Time Off Tracking

• Coordinate annual review process and prepare review packets
• Track time off (PTO, sick time, unpaid leave) and apply in ADP
• Monitor tardiness, call-outs, and attendance issues
• Enforce written and verbal disciplinary actions when necessary

Payroll Support

• Audit timecards weekly and communicate discrepancies
• Process commissions, bonuses, PTO, training hours, etc.
• Support final payroll submissions and reporting deadlines
• Maintain payroll tracking systems and 401k reporting

Termination & Offboarding

• Collect company equipment
• Remove system access and update internal documents
• Notify vendors and handle COBRA-related steps
• Document resignation or termination in employee files

HR Operations & Communication

• Draft internal memos and policy updates
• Maintain tool and bonus trackers, forms, and digital HR library
• Handle sensitive matters with discretion and professionalism