HR Operations & Onboarding Specialist (LMS focus)

Marotta Controls, Inc; Parsippany-Troy Hills (NJ); On-site; USD 67,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) matching

Tuition assistance

Paid vacation

Paid holidays

Flexible scheduling

Job summary

Marotta Controls, Inc. in Parsippany, NJ seeks an HR Operations Coordinator to provide administrative and operational support to the Human Resources function, coordinating onboarding/offboarding, maintaining employee records, and assisting with HR systems including the LMS.

You will support onboarding, HR programs, data accuracy, and collaborate with HR Managers, IT, Security and Facilities to ensure timely delivery of HR services and employee experience.

Qualifications

• 2–4 years of HR, administrative, or related experience.
• Ability to learn and effectively use HRIS, LMS, and other HR technology platforms.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office, particularly Excel, Word, Outlook, and Teams.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong customer service and interpersonal skills.

Responsibilities

• HR Administrative Support: Provide day‑to‑day administrative support to HR Operations, including employee record maintenance, HR documentation, correspondence, forms, and special projects.
• Employee & Manager Support: Respond to employee and manager inquiries, provide general HR support, and route questions or issues to the appropriate HR team member as needed.
• HR Programs & Services: Administer recurring HR programs and services, including monthly credit card validation, employment verifications, monthly business card orders, newborn and bereavement program administration, and related employee support activities.
• Compliance & Operational Support: Assist with HR audits, reporting, data accuracy, and other administrative responsibilities and projects as needed to support HR Operations.
• Coordinate and administer the end‑to‑end onboarding process for all new hires, rehires, transfers, interns, and contract workers
• Serve as the primary point of contact for new employees during the pre‑employment and onboarding process
• Prepare and distribute onboarding communications, orientation schedules, and new hire materials
• Facilitate and/or coordinate new hire orientation programs, ensuring employees receive required information, policies, and resources
• Partner with Hiring Managers, HR Managers, IT, Security and Facilities, to ensure timely completion of onboarding activities
• Maintain onboarding checklists, standard operating procedures, and process documentation.
• Track onboarding metrics and recommend process improvements to enhance the employee experience and operational efficiency
• Assist with employee communications and HR announcements.

Skills

HR experience

Attention to detail

Organization & Time Management

Communication

Problem Solving

Customer Service

Tools

HRIS

LMS

MS Office

Job description

Marotta Controls, Inc. in Parsippany, NJ seeks an HR Operations Coordinator to provide administrative and operational support to the Human Resources function, coordinating onboarding/offboarding, maintaining employee records, and assisting with HR systems including the LMS.

You will support onboarding, HR programs, data accuracy, and collaborate with HR Managers, IT, Security and Facilities to ensure timely delivery of HR services and employee experience.