HR Operations Coordinator

Marotta Controls, Inc.; Parsippany-Troy Hills (NJ); On-site; USD 67,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) with company match

Tuition assistance

Paid vacation

Sick and personal days

Paid holidays

Flexible scheduling

Compressed workweeks

Job summary

Marotta Controls, Inc. in Parsippany, NJ is seeking an HR Operations Coordinator to support HR operations, onboarding, LMS management, and employee services. This role collaborates with HR, IT, Security, and Facilities to ensure timely onboarding and accurate HR data handling.

You will manage HR administration, maintain records, respond to inquiries, administer programs, coordinate onboarding communications, track metrics, and uphold confidentiality in a collaborative, mission-driven environment.

Qualifications

• 2–4 years of HR, administrative, or related experience.
• Ability to learn and effectively use HRIS, LMS, and other HR technology platforms.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office, particularly Excel, Word, Outlook, and Teams.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong customer service and interpersonal skills.

Responsibilities

• HR Administrative Support: provide day-to-day admin support to HR Operations, including records, documentation, forms, and special projects.
• Employee & Manager Support: respond to inquiries and route questions to HR staff.
• HR Programs & Services: administer recurring HR programs and services.
• Compliance & Operational Support: assist with audits, reporting, data accuracy, and admin projects.
• Coordinate onboarding for all new hires, rehires, transfers, interns, and contract workers.
• Serve as primary contact for new employees during pre-employment and onboarding.
• Prepare onboarding communications, schedules, and materials.
• Facilitate onboarding programs and coordinate with Hiring Managers, IT, Security, and Facilities.
• Maintain onboarding checklists and process docs; track metrics and improvements.

Skills

HR experience

Administrative experience

HRIS

LMS

Attention to detail

Time management

Communication skills

Microsoft Office

Confidentiality

Customer service

Tools

HRIS

LMS

Microsoft Office

Job description

Elevate your career at Marotta Controls, a New Jersey Top Workplace three years running! Dedicated to innovation, quality and excellence, we deliver cutting edge control systems for the Aerospace & Defense industry. At Marotta, we value bold thinking and teamwork, and we empower our employees to push boundaries while delivering top-tier solutions to our customers. Our team fosters a fun, collaborative culture where creativity and technical excellence thrive! Your next big opportunity starts here. Be part of a company where your work supports a mission that makes a difference—apply today!

HR OPERATIONS COORDINATOR

The HR Coordinator provides administrative and operational support to the Human Resources function and serves as a key resource for employees, managers, and the HR team. This position is responsible for coordinating routine HR activities, maintaining accurate employee records and HR data, supporting onboarding and offboarding processes, administering HR programs and services, and assisting with HR systems, including the Learning Management System (LMS).

To succeed in this role, you will be self-motivated, highly organized, and detail-oriented, with strong time management and communication skills and a project-oriented mindset. You will demonstrate the ability to prioritize multiple responsibilities, collaborate effectively with others, and provide responsive and professional service. You will be a continuous learner, open to new perspectives, technology, and transformative ideas, with the ability to adapt to changing business needs.

You will play a critical role in helping deliver an exceptional employee experience and enabling the effective delivery of HR services. You will foster strong collaboration and coordination among HR Operations, HR Managers, Marotta Managers, employees, and LMS users to ensure consistent service delivery, accurate information, and operational agility in support of Marotta’s business priorities.

The HR Coordinator will report directly to the Director, HR Operations.

HR Administration & Employee Support

• HR Administrative Support: Provide day-to-day administrative support to HR Operations, including employee record maintenance, HR documentation, correspondence, forms, and special projects.
• Employee & Manager Support: Respond to employee and manager inquiries, provide general HR support, and route questions or issues to the appropriate HR team member as needed.
• HR Programs & Services: Administer recurring HR programs and services, including monthly credit card validation, employment verifications, monthly business card orders, newborn and bereavement program administration, and related employee support activities.
• Compliance & Operational Support: Assist with HR audits, reporting, data accuracy, and other administrative responsibilities and projects as needed to support HR Operations.
• Coordinate and administer the end-to-end onboarding process for all new hires, rehires, transfers, interns, and contract workers
• Serve as the primary point of contact for new employees during the pre-employment and onboarding process
• Prepare and distribute onboarding communications, orientation schedules, and new hire materials
• Facilitate and/or coordinate new hire orientation programs, ensuring employees receive required information, policies, and resources
• Partner with Hiring Managers, HR Managers, IT, Security and Facilities, to ensure timely completion of onboarding activities
• Maintain onboarding checklists, standard operating procedures, and process documentation.
• Track onboarding metrics and recommend process improvements to enhance the employee experience and operational efficiency
• Assist with employee communications and HR announcements.

LMS Administration

• LMS System Administration: Administer and maintain the Litmos LMS, including system configuration, user access, data integrity, functionality, updates, and ongoing system optimization.
• Training & Content Management: Manage employee training assignments, learning paths, curricula, courses, certifications, and learning content; partner with content owners and SMEs to ensure materials remain accurate and current.
• Reporting & Compliance: Monitor training participation, completion, certifications, and compliance; maintain training records and develop/distribute reports and dashboards to identify trends and gaps.
• Support & Continuous Improvement: Serve as the primary LMS support resource, troubleshoot issues with IT/vendors, maintain procedures and documentation, and recommend and implement system and process improvements.

Required Qualifications

• 2–4 years of HR, administrative, or related experience.
• Ability to learn and effectively use HRIS, LMS, and other HR technology platforms.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office, particularly Excel, Word, Outlook, and Teams.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong customer service and interpersonal skills.

Preferred Qualifications

• Experience working with an HRIS and/or Learning Management System.
• Experience supporting employee onboarding and orientation.
• Experience with HR data entry, reporting, and record maintenance.
• Experience in a shared services or HR operations environment.
• Familiarity with payroll, benefits, timekeeping, or other HR processes.

Core Competencies

• Attention to Detail
• Process Orientation
• Organization & Time Management
• Customer Service
• Communication
• Problem Solving
• Accountability
• Technology & Systems Proficiency

This position is at our Parsippany, NJ corporate office’s location.

Pay Range: $67K- $75K

Many of our contracts require proof that you are a U.S. citizen and/or that an export license has been obtained for employees who are citizens of certain countries. Your employment, both initially and continually thereafter, is conditioned on production of such proof of citizenship and/or any export license that may be required to comply with any and all applicable laws, regulations, or executive orders, or required by Federal, State, or local government contracts.

At Marotta Controls, we are committed to a fair, performance-driven compensation approach that promotes consistency across all levels of our organization. We ensure that pay decisions are free from bias, based on objective criteria, and are regularly reviewed.

Your level and base salary will be determined on a case‑by‑case basis and may vary based on the following considerations: job‑related knowledge and skills, experience, and internal consistency.

Additionally, we offer a highly competitive compensation package for this opportunity, including incentive compensation and a comprehensive suite of premium benefits. These include medical, prescription, dental, vision, life, and disability insurance, a 401(k) plan with company match, tuition assistance, paid vacation, sick and personal days, paid holidays, and flexible scheduling options such as compressed workweeks. We value and reward employee achievements and host multiple engagement events each quarter to foster a strong, supportive workplace culture.