HR Operations & Onboarding Specialist

University of Alabama at Birmingham; Birmingham (AL); Hybrid; USD 27,000 - 44,000; Full time

Job summary

University of Alabama at Birmingham is seeking a Human Resources Partner Administrator to provide administrative and operational support to HR partners for two populations, UAB and UAB Health Services Foundation (HSF). You will assist with recruitment, onboarding, personnel records, performance management, and compliance, ensuring tasks meet policy requirements onsite.

The role involves coordinating requisitions, postings, interviews, background checks, and onboarding activities; handling I-9s,

Qualifications

• Bachelor's degree in a related field and one year of related experience required.
• Work experience may substitute for education experience.

Responsibilities

• Assist with creating, routing, and monitoring employment requisitions for UAB and HSF positions.
• Assist with drafting and posting job advertisements.
• Coordinate interview schedules and applicant communications.
• Assist with background checks and recruitment documentation.
• Prepare hiring documentation for review by the HR Partner Generalist Senior.
• Assist with onboarding faculty, staff, residents, fellows, and other employees for both UAB and HSF.
• Coordinate employment paperwork, I-9 documentation, badges, parking, system access, and orientation activities.
• Assist employees with Oracle HR Finance access and direct deposit enrollment.
• Monitor onboarding checklists and required compliance training.
• Assist with processing personnel actions for UAB and HSF employees, including hires, transfers, supplemental pay, position changes, leave actions, and separations.
• Monitor approval workflows and maintains supporting documentation.
• Maintain confidential personnel records for UAB and HSF employees.
• Assist with employment verification requests.
• Assist with FMLA and leave documentation and tracking.
• Support compliance with institutional policies and documentation requirements.
• Assist with faculty appointment documentation.
• Assist with physician and provider credentialing activities.
• Maintain licensure, certification, and renewal tracking.
• Schedule HR meetings and interviews.
• Prepare HR correspondence, reports, and presentations.
• Assist with volunteer administration and special projects.
• Provide responsive customer service to employees and departmental leadership.
• Assist with coordinating HR evaluation cycles and reporting.

Skills

Recruitment coordination

Onboarding

HR systems

Administrative support

Education

Bachelor's degree in a related field

Tools

Oracle HR Finance

SuccessFactors

Job description

Job Description - HUMAN RESOURCES PARTNER ADMINISTRATOR (T239136)

HUMAN RESOURCES PARTNER ADMINISTRATOR - ( T239136 )

Description

The Human Resources Administrator provides administrative and operational support to the Human Resources Partner Generalist Senior by assisting with human resources activities for two distinct employee populations: University of Alabama at Birmingham (UAB) and UAB Health Services Foundation (HSF). Assists with recruitment, onboarding, personnel administration, employee records, performance management, credentialing, leave administration, and compliance while ensuring processes are completed accurately and in accordance with the policies, procedures, and systems unique to each organization.

RESPONSIBILITIES:

Assists with creating, routing, and monitoring employment requisitions for UAB and HSF positions. Assists with drafting and posting job advertisements. Coordinates interview schedules and applicant communications. Assists with background checks and recruitment documentation. Prepares hiring documentation for review by the Human Resources Partner Generalist Senior.

Assists with onboarding faculty, staff, residents, fellows, and other employees for both UAB and HSF. Coordinates employment paperwork, I-9 documentation, badges, parking, system access, and orientation activities. Assists employees with Oracle HR Finance access and direct deposit enrollment. Monitors onboarding checklists and required compliance training.

Assists with processing personnel actions for UAB and HSF employees, including hires, transfers, supplemental pay, position changes, leave actions, and separations. Monitors approval workflows and maintains supporting documentation.

Maintains confidential personnel records for UAB and HSF employees. Assists with employment verification requests. Assists with FMLA and leave documentation and tracking. Supports compliance with institutional policies and documentation requirements.

Assists with faculty appointment documentation. Assists with physician and provider credentialing activities. Maintains licensure, certification, and renewal tracking.

Schedules HR meetings and interviews. Prepares HR correspondence, reports, and presentations. Assists with volunteer administration and special projects. Provides responsive customer service to employees and departmental leadership.

Assists with coordinating both UAB Performance Management and HSF SuccessFactors evaluation cycles. Monitors completion, communications, documentation, and reporting. Assists with HR reports, workforce metrics, and audit preparation on.

Perform other duties as assigned

(Hourly Rate: $19.8 - $32.15)

Qualifications

Bachelor's degree in a related field and one (1) year of related experience required. Work experience may substitute for education experience.

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.

Primary Location

Primary Location

: University

Job Category

Job Category

: Human Resources

Organization

Employee Status

Employee Status

: Regular

Shift : Day/1st Shift

Work Arrangement (final schedule to be determined by the department/hiring manager) : Onsite