HR Operations & Onboarding Specialist

RMS International; Andover (MA); Hybrid; USD 52,000 - 66,000; Full time

Benefits offered by this job

Paid time off

401k matching

Medical insurance

Dental insurance

Vision insurance

Annual bonus

Job summary

RMS International is seeking a highly organized Human Resources Coordinator to support day-to-day HR operations in Andover, MA. The role covers recruiting, onboarding, HRIS administration, benefits, performance coordination, compliance, and general HR tasks.

The ideal candidate communicates well, keeps processes organized, and handles confidential information with discretion in a fast-paced environment.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
• 1–3 years of experience in Human Resources, recruiting coordination or HR administration preferred.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication; ability to handle confidential information.

Responsibilities

• Coordinate the administrative aspects of recruitment from approved openings to hire.
• Schedule interviews and manage recruiting calendars and logistics.
• Maintain candidate records and ATS updates; post job openings.
• Coordinate background checks, references, and pre-employment steps.
• Support onboarding logistics and new hire documentation.
• Assist with benefits enrollment and open enrollment activities.
• Maintain HR compliance files and documentation.

Skills

Recruiting coordination

HR administration

HRIS administration

Applicant tracking system

Confidentiality

Communication skills

Education

Bachelor's degree in HR or related field

Tools

Microsoft Office (Outlook/Word/Excel)

Job description

RMS International is seeking an organized, detail-oriented Human Resources Coordinator to support the day-to-day administration of our HR department.

Reporting to the HR Manager, the HR Coordinator will handle the administrative side of recruiting, onboarding, employee records, and benefits support. This is a great opportunity for someone early in their HR career to learn the full employee lifecycle while helping keep our HR processes running smoothly and providing a positive experience for candidates and employees.

The ideal candidate is a strong communicator who enjoys staying organized, follows through on details, and handles confidential information with professionalism and discretion.

Key Responsibilities

• Schedule interviews and coordinate logistics between candidates, hiring managers, and interview teams.
• Communicate with candidates about interview schedules and next steps.
• Post approved job openings and keep candidate records up to date in the applicant tracking system.
• Coordinate background checks and other pre-employment requirements.
• Prepare and distribute new hire paperwork and track completion of required documents.
• Coordinate with IT and hiring managers so new hires are ready for their first day.
• Maintain onboarding checklists and follow up on outstanding items.

HR Records & HRIS

• Enter new hire information and process routine employee data changes in the HRIS.
• Maintain organized, confidential electronic and physical personnel files.
• Keep employee lists, org charts, and HR trackers current.
• Identify missing or incomplete documentation and follow up as needed.

Benefits & Performance Review Support

• Answer routine benefits enrollment questions and escalate complex issues to the HR Manager.
• Assist with new hire benefits enrollment, life event changes, and Open Enrollment logistics.
• Coordinate routine administrative requests.
• Send performance review reminders, distribute review materials, and track completion.

HR Administration

• Schedule HR meetings and maintain HR calendars.
• Draft routine HR communications and reminders using established templates.
• Provide general administrative support and assist with HR projects as assigned.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
• 0-2 years of experience in HR, recruiting coordination, or an administrative role; internships count.
• Strong organizational skills and attention to detail.
• Clear written and verbal communication skills.
• Ability to manage multiple tasks and follow through on deadlines.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proficiency with Microsoft Office (Outlook, Word, Excel).
• Exposure to an HRIS, applicant tracking system, or Insperity is a plus.
• Professional, approachable, and eager to learn.
• Organization and attention to detail
• Communication
• Follow-through
• Confidentiality and discretion
• Eagerness to learn

What We Offer

• Mission-Driven Growth: Be part of our ambitious journey to become the leading value toy company globally, prioritizing creativity, innovation, and fun for all.
• Collaborative Environment: Engage in a high-energy workplace where teamwork and cooperation thrive.
• Career Progression: Experience ongoing opportunities for advancement within our company.
• Comprehensive Benefits: Enjoy competitive benefits including paid time off, paid holidays, 401k matching, and comprehensive medical, dental, and vision insurance coverage.
• Annual Bonus Incentives: Receive annual bonus incentives tied to personal and company performance, recognizing your contributions to our shared success.
• Salary: $55,000-$65,000 + year end performance bonus

RMS International is an equal opportunity employer and values collaboration, creativity, and innovation across our teams.

Apply Now

This is an in-office position based in North Andover, MA.

Applicants must be able to work in the office five days a week.

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This is a full-time, in-office position in North Andover, MA. I acknowledge this role requires working from the office five days a week.