Human Resources Coordinator

Rms USA; Andover, Northern (MA, KY); Hybrid; USD 52,000 - 66,000; Full time

Benefits offered by this job

Paid time off

401k matching

Medical insurance

Dental insurance

Vision insurance

Annual bonus

Job summary

RMS International is seeking a highly organized Human Resources Coordinator to support day-to-day HR operations in Andover, MA. The role covers recruiting, onboarding, HRIS administration, benefits, performance coordination, compliance, and general HR tasks.

The ideal candidate communicates well, keeps processes organized, and handles confidential information with discretion in a fast-paced environment.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
• 1–3 years of experience in Human Resources, recruiting coordination or HR administration preferred.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication; ability to handle confidential information.

Responsibilities

• Coordinate the administrative aspects of recruitment from approved openings to hire.
• Schedule interviews and manage recruiting calendars and logistics.
• Maintain candidate records and ATS updates; post job openings.
• Coordinate background checks, references, and pre-employment steps.
• Support onboarding logistics and new hire documentation.
• Assist with benefits enrollment and open enrollment activities.
• Maintain HR compliance files and documentation.

Skills

Recruiting coordination

HR administration

HRIS administration

Applicant tracking system

Confidentiality

Communication skills

Education

Bachelor's degree in HR or related field

Tools

Microsoft Office (Outlook/Word/Excel)

Job description

RMS International is seeking a highly organized and detail-oriented Human Resources Coordinator to support the day-to-day operations of our Human Resources department.

The HR Coordinator will play an important role across the employee lifecycle, supporting recruiting, onboarding, HRIS administration, personnel records, benefits administration, performance review coordination, compliance documentation, and general HR operations. This position will work closely with the HR Manager, hiring managers, employees, and external HR partners to ensure HR processes are timely, accurate, organized, and provide a positive experience for candidates and employees.

The ideal candidate is a strong communicator who thrives in a fast-paced environment, enjoys keeping processes organized, follows through on details, and can handle confidential information with professionalism and discretion.

Key Responsibilities

• Coordinate the administrative aspects of the recruitment process from approved opening through hire.
• Schedule interviews between candidates, hiring managers, and interview teams.
• Manage recruiting calendars and interview logistics.
• Communicate with candidates regarding interview schedules, next steps, and other routine recruiting matters.
• Maintain accurate candidate records and status updates in the applicant tracking system.
• Post and maintain approved job openings on recruiting platforms.
• Prepare interview materials, candidate packets, and other recruiting documentation.
• Coordinate background checks, reference checks, and other pre-employment requirements.
• Track candidate activity and follow up on outstanding recruiting tasks.
• Assist with career fairs, recruiting events, and other talent acquisition initiatives.
• Support the HR Manager and hiring managers with recruiting projects and special assignments.
• Coordinate new hire onboarding logistics and ensure required tasks are completed before and after an employee's start date.
• Prepare and distribute new hire paperwork and onboarding materials.
• Track completion of required employment documentation.
• Coordinate with IT, hiring managers, and other departments to ensure new hires are prepared for their first day.
• Schedule onboarding meetings, orientations, and other new hire activities.
• Enter and maintain new hire information in the HRIS.
• Maintain onboarding checklists and follow up on outstanding items.
• Assist with maintaining and improving onboarding materials and resources.
• Maintain accurate and timely employee information in the HRIS.
• Process routine employee data changes and status updates.
• Maintain electronic and physical personnel files in accordance with company procedures.
• Ensure required employment documentation is properly maintained and filed.
• Maintain organizational charts, employee lists, and other HR records.
• Assist with document retention and recordkeeping processes.
• Prepare routine employment verification responses.
• Maintain confidentiality and security of employee information.
• Identify missing or incomplete documentation and follow up as appropriate.

Benefits Administration

• Assist employees with routine benefits enrollment and administrative questions.
• Support new hire benefits enrollment and qualifying life event changes.
• Coordinate benefits-related documentation and communications.
• Assist with annual Open Enrollment activities.
• Maintain accurate benefits-related records within the HRIS.
• Coordinate routine administrative requests with Insperity and benefits providers.
• Escalate complex benefits questions or issues as appropriate.

Performance Management & Annual Reviews

• Maintain the annual performance review calendar and tracking system.
• Monitor upcoming review deadlines and send reminders to managers and employees.
• Prepare and distribute review materials and packets.
• Track completion of performance evaluations and follow up on outstanding items.
• Maintain completed performance documentation in employee records.
• Prepare routine reports related to the performance review process.
• Assist with the administrative coordination and documentation of coaching and development plans.

HR Compliance & Documentation

• Maintain HR compliance files, records, and required documentation.
• Assist with tracking required notices, acknowledgments, certifications, and other HR documentation.
• Maintain accurate records related to employee lifecycle events.
• Assist with preparation of routine HR correspondence and documentation.
• Monitor administrative deadlines and elevate potential compliance concerns appropriately.
• Support audits and compliance projects by gathering and organizing requested documentation.

HR Communications & General Administration

• Monitor and manage the general HR inbox, responding to routine HR administrative questions and routing matters appropriately.
• Serve as a first point of contact for routine HR administrative inquiries.
• Draft routine HR correspondence, announcements, reminders, and communications using established templates and guidance.
• Schedule HR meetings and maintain HR calendars.
• Prepare meeting materials and take notes when appropriate.
• Maintain HR trackers, spreadsheets, reports, and dashboards.
• Assist with employee communications and HR initiatives.
• Coordinate HR-related meetings, events, and activities.
• Maintain organized digital and physical HR files and resources.
• Provide general administrative support to the HR department.
• Assist with special projects and other HR initiatives as assigned.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
• 1-3 years of experience in Human Resources, recruiting coordination, HR administration, or a related field preferred.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities, deadlines, and competing requests.
• Strong follow-up and time-management skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Experience working with an HRIS or applicant tracking system preferred.
• Experience with Insperity or a similar HR platform is a plus.
• Professional, approachable, and service-oriented demeanor.
• Ability to work independently while collaborating effectively with employees, managers, and leadership.
• Organization and attention to detail
• Communication
• Follow-through and accountability
• Confidentiality and discretion
• Time management
• Problem solving
• Team collaboration
• Process management

What We Offer

• Mission-Driven Growth: Be part of our ambitious journey to become the leading value toy company globally, prioritizing creativity, innovation, and fun for all.
• Collaborative Environment: Engage in a high-energy workplace where teamwork and cooperation thrive.
• Career Progression: Experience ongoing opportunities for advancement within our company.
• Comprehensive Benefits: Enjoy competitive benefits including paid time off, paid holidays, 401k matching, and comprehensive medical, dental, and vision insurance coverage.
• Annual Bonus Incentives: Receive annual bonus incentives tied to personal and company performance, recognizing your contributions to our shared success.

RMS International is an equal opportunity employer and values collaboration, creativity, and innovation across our teams.