HR Operations & Onboarding Coordinator

Stateside Brands; Philadelphia (Philadelphia County); On-site; USD 50,000 - 60,000; Full time

Job summary

Stateside Brands is a rapidly growing spirits company in Center City, Philadelphia recruiting a Human Resources Coordinator to manage daily HR administration with precision and confidentiality. You will own employee lifecycle tasks, support onboarding communications, and help maintain data integrity.

You will also assist with LMS management, benefits questions, and HR policy implementation while collaborating across teams to foster a positive workplace culture.

Qualifications

• 2+ years of experience in an HR coordination or administrative role.
• Strong knowledge of HR principles, practices, and employment laws.
• Proficiency in Microsoft365.
• Excellent organizational and time management skills.
• Strong interpersonal and communication skills.
• Ability to work four days per week on-site at our HQ in Center City, Philadelphia.
• Detail-oriented and able to work independently as well as part of a team.

Responsibilities

• Own end-to-end employee lifecycle transactions, including onboarding communications, status changes, and offboarding processes, ensuring a seamless employee experience at every stage.
• Proactively step into project coordination or leadership roles as needed.
• Maintain and audit HR data integrity, including pulling and reviewing regular reports to ensure systems, data, and employee-facing materials are accurate and up-to-date.
• Train and support employees on HR processes and tools, including timekeeping, onboarding best-practices, and proper system usage, promoting consistency and self-sufficiency.
• Support the administration of the LMS (Learning Management System) platform, including content updates, assignment tracking, and completion monitoring.
• Assist with culture building initiatives including the monthly newsletter by working cross functionally to gather the latest information.
• Support day-to-day benefits administration and respond to employee benefits questions, escalating complex issues as needed.
• Assist with the creation, documentation, and implementation of human resources policies, programs, and processes.
• Maintain the highest level of integrity and confidentiality with respect to all matters and documents.
• Support HR-related special events, such as benefits open enrollment and annual merit reviews.
• Assist with state and federal compliance requirements, including maintaining and updating required workplace postings across all company locations.
• Other duties as assigned.

Skills

HR coordination

Communication skills

Organizational skills

Discretion with confidential data

Microsoft365

Education

High school diploma or equivalent

Bachelor's degree in HR, Business Administration, or related field

Job description

Stateside Brands is a rapidly growing spirits company in Center City, Philadelphia recruiting a Human Resources Coordinator to manage daily HR administration with precision and confidentiality. You will own employee lifecycle tasks, support onboarding communications, and help maintain data integrity.

You will also assist with LMS management, benefits questions, and HR policy implementation while collaborating across teams to foster a positive workplace culture.