HR Operations Generalist

Vaco; Menlo Park (CA); Hybrid; USD 199,752,000 - 243,835,000; Full time

Job summary

Vaco is seeking an experienced HR Operations professional for a fast-moving, high-growth tech environment in Menlo Park, CA. The role combines hands-on HR operations and full-cycle recruiting, with emphasis on onboarding, HRIS data integrity, and employee support.

The position is a 6-month contract (potential extension or conversion not guaranteed), requiring four onsite days per week and one remote day. Candidates must be authorized to work in the United States without sponsorship.

Qualifications

• 8+ years in HR Operations/People Operations or recruiting
• Hands-on HRIS experience and data integrity
• Experience with onboarding, documentation, and day-to-day employee questions
• Full-cycle recruiting experience and ATS usage

Responsibilities

• Coordinate onboarding, changes, transfers, and offboarding with stakeholders
• Maintain HRIS records and reports; ensure data accuracy
• Support background checks, pre-employment docs, Day 1 readiness
• Respond to employee questions; coordinate with HR, Payroll, Benefits

Skills

HR Operations

HRIS

Onboarding

Employee Records

Recruiting

ATS

Background Checks

Discretion

Tools

BambooHR

DocuSign

Job description

HR OPERATIONS / RECRUITER | 6-MONTH CONTRACT

Location: Menlo Park, CA

Work Arrangement: 4 days onsite / 1 day remote Engagement: Initial 6-month contract, potential for extension/conversion but not a guarantee.

Pay Rate: $70-$85/hour W-2, depending on experience. Rate is firm and cannot exceed the listed range.

CANDIDATE PROFILE

Hands-on HR Operations professional with experience supporting fast-moving, high-growth organizations and innovative technology environments. Strong HRIS, employee lifecycle, onboarding, and employee support experience required.

Startup, emerging technology, energy, or manufacturing experience strongly preferred.

IMPORTANT DETAILS -

-Candidates must be able to work onsite in Menlo Park four days per week.

-This is an initial six-month contract with the potential for extension and/or conversion to a permanent position based on business needs. Extension or conversion is not guaranteed.

- Applicants must be authorized to work in the United States without sponsorship. Employment sponsorship is not available now or in the future.

- No C2C arrangements or third-party submissions will be considered.

ROLE OVERVIEW

-We are seeking an experienced, hands-on HR Operations professional to support a confidential, high-growth organization operating in an innovative and rapidly evolving technology environment. -This is an HR Operations-first role for someone who thrives in a fast-paced startup environment, is comfortable with ambiguity and evolving priorities, and enjoys building structure while remaining deeply involved in day-to-day execution.

-The role will support a broad range of People Operations and employee lifecycle activities, including onboarding, employee changes, HRIS administration and data integrity, employee records, employee support, immigration coordination, compliance administration, and process improvement.

-In addition to HR Operations responsibilities, this person will provide full-cycle recruiting support as business needs require, including intake, sourcing, screening, interview coordination, candidate communication, offers, and closing.

-The ideal candidate is organized, service-oriented, detail-oriented, and discreet, with the ability to manage multiple priorities and work effectively with employees, hiring managers, vendors, and cross-functional partners.

CORE QUALIFICATIONS

• 8+ years of combined experience in HR Operations, People Operations, HR generalist support, and/or recruiting, with substantial hands-on HR Operations experience.
• Strong employee lifecycle experience, including onboarding, employee changes, transfers, documentation, recordkeeping, and offboarding.
• Hands-on HRIS experience, including employee data maintenance, data integrity, reporting, and tracking.
• Experience coordinating new-hire onboarding, including pre-employment documentation, background checks, HRIS setup, orientation scheduling, and Day 1 readiness.
• Experience supporting day-to-day employee questions and coordinating with appropriate HR and cross-functional partners.
• Prior full-cycle recruiting experience with the ability to support searches from intake through offer and onboarding.
• Experience with ATS platforms, candidate pipelines, interview feedback, recruiting tracking, and hiring reporting.
• Strong organization, judgment, attention to detail, follow-through, and discretion when handling confidential employee information.
• Ability to operate independently, manage competing priorities, and work effectively in a fast-moving environment.

PREFERRED EXPERIENCE

• Startup, high-growth, emerging technology, energy, or manufacturing environments.
• Employment-based immigration coordination and work authorization tracking.
• Form I-9 and employment eligibility processes.
• Employee relations support, policy interpretation, employee inquiries, or compliance-related documentation.
• BambooHR, DocuSign, background screening platforms, or comparable HR and recruiting systems.
• HR process improvement, workflow documentation, and reporting.
• Experience supporting multiple business functions within a dynamic or growing organization.

KEY RESPONSIBILITIES

• Coordinate employee lifecycle processes, including onboarding, employee changes, transfers, offboarding, documentation, and stakeholder notifications.
• Maintain accurate HRIS records, employee files, and HR trackers; support reporting and timely follow-up on outstanding actions.
• Coordinate new-hire onboarding, including background checks, pre-employment documentation, HRIS setup, orientation scheduling, and Day 1 readiness.
• Respond to day-to-day employee questions and coordinate with HR, Payroll, benefits, and other partners as appropriate.
• Support employment-based immigration coordination, work authorization tracking, Form I-9 processes, and routine HR compliance administration.
• Assist with policy communications, employee documentation, HR process guidance, and employee relations support.
• Identify opportunities to improve onboarding, HRIS, reporting, and employee-support workflows. - Provide full-cycle recruiting support as needed, including intake, sourcing, screening, interview coordination, candidate communication, offers, and closing.
• Maintain accurate ATS records, candidate pipelines, recruiting trackers, interview feedback, and hiring reports.
• Coordinate compensation proposals, approvals, offer documentation, and hiring workflows.

WHAT SUCCESS LOOKS LIKE

Success in this role means personally owning the details of day-to-day HR Operations while helping create structure and scalable processes within a fast-moving, high-growth environment. The right person can move seamlessly between employee lifecycle administration, HRIS, onboarding, employee support, compliance-related work, process improvement, and recruiting while maintaining accuracy, discretion, and a strong employee experience.

By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.