Human Resources Manager

Propel Recruitment LLC; Palo Alto (CA); On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

Competitive base compensation

Strong medical and health benefits

403(b) retirement plan options

Job summary

A growing organization is seeking a Human Resources Manager to play a hands-on role within a dynamic team of around 200 employees. The ideal candidate will manage HR operations, provide support for recruitment and onboarding, and ensure compliance with employment laws. This position requires 5+ years of HR experience, preferably in a managerial capacity, and strong knowledge of HRIS systems like ADP Workforce Now. The role is based in Downtown Palo Alto, CA, with in-office requirements five days a week.

Qualifications

• 5+ years of progressive human resources experience.
• Experience in a lead or managerial capacity preferred.
• Strong working knowledge of employment law and HR best practices.

Responsibilities

• Own HR deliverables and timelines, including compliance and performance reviews.
• Coordinate onboarding for new hires to ensure a welcoming experience.
• Be a visible and approachable presence who understands the business.

Skills

Progressive human resources experience

Experience supporting hourly workforces

Collaborative communication style

Education

Bachelor’s degree

Tools

ADP Workforce Now

Job description

The Human Resources Manager will play a hands-on, highly visible role within a growing organization of approximately 200 employees. This position reports to an HR Director, partners closely with payroll, supports and guides their HR Generalist, and serves as a primary HR point of contact for 10+ people managers. This role is ideal for someone who is personable, service-oriented, and comfortable being deeply embedded in the day-to-day operations of the business.

Key Responsibilities:

HR Operations and People Management Support

• Own HR deliverables and timelines, including I-9 compliance, annual performance reviews, certification and license tracking, and required employee documentation
• Monitor and interpret federal, state, and local labor laws, ensuring ongoing compliance
• Serve as a primary HR partner to 10+ managers, advising on employee relations, performance management, policy interpretation, and day-to-day people matters
• Partner closely with payroll to ensure accurate employee data, timely updates, and compliance across systems
• Maintain and manage HR records and reporting within ADP Workforce Now
• Coordinate with external legal counsel as needed
• Support a workforce with a significant hourly and operational population

Recruitment and Onboarding

• Partner with hiring managers on recruiting efforts, including job description development, role branding, and compliance guidance
• Coordinate onboarding for new hires to ensure a smooth, compliant, and welcoming experience
• Provide guidance to HR team members on compliance and engagement best practices

Benefits, Leaves, and Employee Support

• Administer benefits programs, including medical, retirement, and leave of absence processes
• Serve as a resource to employees and managers on benefits questions and leave coordination
• Ensure accurate tracking and documentation related to benefits enrollment, changes, and terminations

Culture and Organizational Partnership

• Be a visible and approachable presence who understands the business and builds strong relationships across teams
• Act as a culture builder and steward, reinforcing organizational values and a service mindset
• Step in as needed to support company events, employee initiatives, or urgent operational needs
• Approach HR as a service function for both internal teams and client-facing environments

Qualifications

• 5+ years of progressive human resources experience
• 2+ or more years in a lead or managerial capacity preferred but not required
• Experience supporting hourly workforces and service-oriented or operational environments strongly preferred
• Hands-on experience with HRIS systems, ideally ADP Workforce Now
• Bachelor’s degree strongly preferred
• HR certifications such as SHRM or PHR are a plus
• Strong working knowledge of employment law and HR best practices
• Collaborative, approachable, and solutions-oriented communication style

Additional Information

• Organization offers strong tenure and is experiencing continued operational growth
• Competitive base compensation with 403(b) retirement plan options
• Strong medical and health benefits

Location

Downtown Palo Alto, CA. Five days per week in the office. Walkable from Caltrain and the downtown area of restaurants and shops.