HR Operations Coordinator (Onsite)

Aston Carter; Flint (MI); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Medical, Vision and Dental

Job summary

A Human Resources Coordinator at Aston Carter will support day-to-day HR operations by providing administrative and coordination assistance to HR leadership and staff. You will manage HR documentation, assist with recruiting and interviews, and contribute to internal communications and reporting.

The role emphasizes maintaining accurate records, coordinating projects, and handling confidential information with professionalism in a fully onsite Flint, MI environment.

Qualifications

• 2+ years of HR experience in an administrative, coordination, or similar HR support role.
• Experience with recruiting and interview coordination, including scheduling, candidate communication, and reference checks.
• Proficiency with Microsoft Office, including Word, Excel, and PowerPoint, as well as experience with spreadsheets and basic databases.
• Ability to handle confidential information discreetly and maintain a high level of professionalism.
• Strong organization and time management skills, with the ability to manage multiple tasks and priorities.

Responsibilities

• Provide administrative support to HR leadership and staff.
• Draft letters and documents such as HR correspondence, notices, and internal communications with accuracy and professionalism.
• Collect and analyze HR-related information and data to support reporting, tracking, and decision-making.
• Maintain HR and corporate files, records, and reports in an organized and up-to-date manner, ensuring accuracy and compliance with internal procedures.
• Prepare information and materials for internal and external distribution, including reports, presentations, and communications.
• Coordinate HR projects, meetings, training sessions, and surveys, including scheduling, logistics, and follow-up activities.
• Address employee HR requests and issues by providing timely support, information, and guidance, and escalating matters when appropriate.
• Schedule and communicate interviews with candidates and hiring teams, ensuring a smooth and professional candidate experience.
• Conduct interviews for support-staff positions in coordination with HR leadership and hiring managers.
• Complete reference checks for candidates as part of the hiring and onboarding process.
• Track and monitor the timely completion of performance appraisals, following up with managers and employees as needed.
• Maintain project spreadsheets and tracking tools to monitor HR initiatives, deadlines, and deliverables.
• Work extensively with Microsoft Word, Excel, databases, and PowerPoint or other presentation tools to support HR documentation and reporting.
• Handle office supply responsibilities, including ordering, tracking, and organizing supplies, as well as managing records related to office operations.
• Complete Secretary of State renewals for company vehicles and ensure all related documentation is accurate and submitted on time.
• Maintain vehicle-registration records and ensure they remain current and properly organized.
• Oversee insurance-related needs for company vehicles or related areas, coordinating with internal stakeholders and external providers as required.
• Assist with basic marketing activities, including updating website content, supporting social media related to hiring, and creating or coordinating hiring-event flyers.
• Perform other duties as assigned by the HR Supervisor to support the overall effectiveness of the HR function.

Skills

HR experience

HR administration

Recruiting & interviews

Microsoft Office

Records management

Data entry

Time management

Confidentiality

Communication

Organization

Education

High school diploma or GED

Tools

Microsoft Word

Excel

PowerPoint

Databases

Job description

A Human Resources Coordinator at Aston Carter will support day-to-day HR operations by providing administrative and coordination assistance to HR leadership and staff. You will manage HR documentation, assist with recruiting and interviews, and contribute to internal communications and reporting.

The role emphasizes maintaining accurate records, coordinating projects, and handling confidential information with professionalism in a fully onsite Flint, MI environment.