HR Operations College Aide

DEPT OF HEALTH/MENTAL HYGIENE; New York (NY); On-site; USD 19,000 - 28,000; Part time

Job summary

Office of Chief Medical Examiner seeks a detail-oriented HR Operations College Aide to support the HR & LR Unit. The role involves internship program development, career counseling, and mentorship program creation, with a focus on data accuracy and diversity compliance.

Responsibilities include coordinating events, compiling employee data from HR systems, and assisting with day-to-day HR operations. Strong MS Excel and data reporting skills are preferred; experience in HR data entry is a plus.

Qualifications

• For Assignment Level I: Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school.
• For Assignment Level II (Information Technology): Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or closely related field, including or supplemented by 9 semester credits in an acceptable course of study.
• For Assignment Level III (Information Technology Fellow): Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or other area relevant to the information technology project(s) assigned, including or supplemented by 9 semester credits in an acceptable course of study. Appointments to this Assignment Level will be made by the Technology Steering Committee through the Department of Information Technology and Telecommunications.

Responsibilities

• Providing career counseling and guidance to interns and staff.
• Developing, coordinating, and maintaining internship programs.
• Assisting in the creation and implementation of a mentorship program.
• Supporting compliance with Executive Orders related to employment and diversity initiatives.
• Assisting with data collection, tracking, and reporting related to HR programs.
• Collaborating with HR team members on various projects and initiatives.
• Coordinate meetings, appointments, and other HR related events.
• Compile, organize, and maintain accurate employee data from HR systems and spreadsheets to support day-to-day HR operations and reporting.
• Performing administrative tasks to support HR operations and program development.

Skills

HR systems

MS Excel

Data reporting

Attention to detail

Organizational skills

Communication

Teamwork

HR data entry

Education

College enrollment

Job description

The Office of Chief Medical Examiner investigates cases of persons who die within New York City from criminal violence, by accident, by suicide, suddenly when in apparent health, when unattended by a physician, in a correctional facility or in any suspicious or unusual manner or where an application is made pursuant to law for a permit to cremate a body of a person.

The core values of CARES guide our work for communities and inform our behavior toward each other and all those we serve.

• Commitment: Dedicated to the mission at all times
• Accountability: Responsible to each other and the community
• Resilience: Adapt in the face of adversity
• Excellence: Achieve and maintain the highest quality
• Service: Innovate to meet evolving needs

We are seeking a detail-oriented HR Operations College Aide to support our HR & LR Unit. The role will involve assisting with career counseling, internship program development and maintenance, and the creation of a mentorship program. The ideal candidate will help ensure program accuracy and support the development of initiatives that promote diversity and compliance.

Key responsibilities will include:

• Providing career counseling and guidance to interns and staff.
• Developing, coordinating, and maintaining internship programs.
• Assisting in the creation and implementation of a mentorship program.
• Supporting compliance with Executive Orders related to employment and diversity initiatives.
• Assisting with data collection, tracking, and reporting related to HR programs.
• Collaborating with HR team members on various projects and initiatives.
• Coordinate meetings, appointments, and other HR related events.
• Compile, organize, and maintain accurate employee data from HR systems and spreadsheets to support day-to-day HR operations and reporting.
• Performing administrative tasks to support HR operations and program development.

ADDITIONAL INFORMATION

• Selected candidates will be required to provide a DNA sample by swabbing.

Work Authorization – Authorization to work in the United States is required for this position. Office of Chief Medical Examiner does not provide sponsorship for international employees for visa applications, extensions, or status changes, including STEM/OPT visas. Applicants are responsible for ensuring that they meet all qualifying requirements for this position at the time of application.

COLLEGE AIDE (ALL CITY DEPTS) - 10209

Minimum Qualifications

For Assignment Level I: Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school.

For Assignment Level II (Information Technology): Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or closely related field, including or supplemented by 9 semester credits in an acceptable course of study.

For Assignment Level III (Information Technology Fellow): Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or other area relevant to the information technology project(s) assigned, including or supplemented by 9 semester credits in an acceptable course of study. Appointments to this Assignment Level will be made by the Technology Steering Committee through the Department of Information Technology and Telecommunications.

SPECIAL NOTE

Maximum tenure for all Assignment Levels in the title of College Aide is 6 years. No student shall be employed more than half-time in any week in which classes in which the student is enrolled are in session. Students may be employed full-time during their vacation periods.

Preferred Skills

• Experience with HR management systems is preferred
• Proficiency in MS Excel and data reporting tools
• Strong attention to detail and organizational skills
• Ability to analyze data and prepare clear reports
• Good communication skills and ability to work collaboratively
• Prior experience in HR data entry or support roles is a plus

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.