Human Resources Representative, Workforce Operations

DEPT OF HEALTH/MENTAL HYGIENE; New York (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

The Office of Chief Medical Examiner is seeking a Human Resources Representative for Workforce Operations in New York City. This temporary appointment will last up to one year and requires a valid New York State Driver’s License.

You will assist in recruitment, onboarding, tracking, and professional development across OCME and DOHMH interfaces. Responsibilities include maintaining HR metrics, coordinating job postings, reviewing candidate qualifications, preparing offers, and supporting multiple

Qualifications

• Associate degree with secretarial/office tech credits required.
• One year of full-time professional general secretarial experience or six months legal secretarial experience if using a degree.
• High school diploma plus two years of general secretarial experience or one year of legal secretarial experience.
• Equivalency options accepted with specific training or credits, but a high school diploma is required.

Responsibilities

• Compile, maintain, and report HR metrics (headcount, attrition, vacancies).
• Develop and submit job postings in EHIRE; screen and forward qualified resumes.
• Coordinate pre-employment documents and onboarding milestones.
• Schedule interviews; coordinate start dates with hiring managers.
• Assist with pre-employment medical processing and civil service list actions.

Skills

Typing 55 wpm

Stenography

Education

Associate degree with secretarial/office tech credits

Associate degree + 1 year secretarial experience

High school diploma + 2 years secretarial experience

Education/experience equivalent to above

Tools

EHIRE

NYCAPS

CHRMS

Job description

The Office of Chief Medical Examiner investigates cases of persons who die within New York City from criminal violence, by accident, by suicide, suddenly when in apparent health, when unattended by a physician, in a correctional facility or in any suspicious or unusual manner or where an application is made pursuant to law for a permit to cremate a body of a person.

Our core purpose is to protect public health and serve impartial justice through forensic science and medicine. We exist to provide answers in support of families and communities during times of profound need.

The core values of CARES guide our work for communities and inform our behavior toward each other and all those we serve.

• Commitment: Dedicated to the mission at all times
• Accountability: Responsible to each other and the community
• Resilience: Adapt in the face of adversity
• Excellence: Achieve and maintain the highest quality
• Service: Innovate to meet evolving needs

Please note this is a temporary appointment for up to one year, and a valid New York State Driver’s License will be required for this position.

Under the general direction of the Director of Human Resources Operations, and specifically under the supervision of the Supervisor of HR Workforce Operations, formerly HR Talent Management, the selected candidate will provide recruitment, onboarding, tracking, and professional development support. As a Human Resources Representative for Workforce Operations, the selected candidate will receive training and assist in the performance of the duties specified below.

• Compiling, maintaining, tracking, and reporting HR Metrics including, headcount, attrition, compliance and vacancies
• Developing and submitting job postings in EHIRE
• Reviewing candidate qualifications and forwarding qualified r sum s to hiring managers
• Collecting, reviewing, and processing candidate compliance documents
• Conducting follow-ups to ensure candidates are accomplishing onboarding milestones within set timeframes
• Conducting agency-specific orientation sessions
• Preparing job offers, release letters, and other correspondence
• Coordinating and attending job fairs, professional conferences, and various other recruiting events
• Planning and attending interviews as the HR representative
• Coordinating start dates with hiring managers
• Coordinating with DOHMH for pre-employment medical processing and tracking
• Facilitating civil service list actions
• Submitting promotions, title changes, level changes, salary increases, etc. in EHIRE
• Supports the Compliance, Training, and Internship programs
• Establishing and maintaining rapport with OCME’s HR Partners, e.g. DOHMH, DCAS, other agencies, etc.
• Collecting DNA samples for new employees, interns, volunteers, etc.
• Operating agency vehicles as an OCME Agency Driver for HR and recruitment related events
• Utilizing internal HRIS system and city data systems such as PMS, NYCAPS, & CHRMS for recruitment and talent related assignments
• Other duties as assigned

LEGAL SECRETARIAL ASST- L2,3,4 - 1022A

Minimum Qualifications

1. An associate degree from an accredited college including or supplemented by 12 semester credits in secretarial science, word processing, office automation and/or office technology; or

2. An associate degree from an accredited college, and either one year of satisfactory full-time professional general secretarial experience or six months of satisfactory full-time professional legal secretarial experience; or

3. A four-year high school diploma or its educational equivalent approved by a State's Department of Education or a recognized accrediting organization, and either two years of satisfactory full-time professional general secretarial experience or one year of satisfactory full-time professional legal secretarial experience; or

4. Education and/or experience equivalent to "1", "2" or "3" above. Satisfactory completion of a one year specialized training program in secretarial science, word processing, office automation and/or office technology, or completion of 30 semester credits from an accredited college, including 12 semester credits in secretarial science, word processing, office automation and/or office technology may be substituted for one year of full-time general secretarial experience or six months of full-time legal secretarial experience. However, all candidates must possess a four-year high school diploma or its educational equivalent.

Skills Requirement

Ability to type at a minimum rate of 55 words per minute. For assignments requiring stenographic skills, candidates must also have the ability to take legal dictation. For certain assignments, individuals may be required to have higher typing and stenographic skills.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.