Reasonable Accommodations Coordinator College Aide

Department of Transportation; New York (NY); On-site; USD 25,000 - 30,000; Full time

Job summary

The Department of Transportation seeks a College Aide to assist the EEO Office with processing reasonable accommodations requests, logging and tracking, and supporting cooperative dialogue across divisions. You will help train staff on RA policies and perform related administrative work.

Responsibilities include maintaining accurate records in spreadsheets, handling confidential information with discretion, and supporting HR compliance tasks, with NYC residency considerations and equal

Qualifications

• Matriculation at an accredited college or graduate school.
• IT track requires coursework in information technology and 9 credits.
• IT Fellow level requires IT-related study including 9 credits and SCC approval.

Responsibilities

• Assist with processing reasonable accommodations requests for employees and applicants.
• Receive, log, and track RA requests with up-to-date records in spreadsheets/databases.
• Engage in cooperative dialogue across divisions and units.
• Assist with training employees on RA policies and procedures.
• Complete related administrative work and maintain confidentiality.

Skills

Organizational skills

Administrative skills

Microsoft Word

Microsoft Excel

Interpersonal communication

HR knowledge

Confidential information handling

Education

College matriculation

IT-related matriculation (Level II)

IT Fellow matriculation (Level III)

Job description

Under the direct supervision of the EEO Office’s Office Manager, with some discretion for independent decision making, assist the EEO Office with the processing of reasonable accommodations requests submitted by employees and applicants for employment, which includes, but is not limited to; receive, log, track the processing of RA requests by maintaining accurate and up-to-date records using relevant spreadsheets and databases; participate in the processing of RA requests by engaging in the cooperative dialogue with relevant parties across divisions and units; assist with training employees on RA request policies and procedures; and complete any related or assigned administrative work.

COLLEGE AIDE (ALL CITY DEPTS) - 10209

Minimum Qualifications

For Assignment Level I:
Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school.

For Assignment Level II (Information Technology):
Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or closely related field, including or supplemented by 9 semester credits in an acceptable course of study.

For Assignment Level III (Information Technology Fellow):
Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or other area relevant to the information technology project(s) assigned, including or supplemented by 9 semester credits in an acceptable course of study. Appointments to this Assignment Level will be made by the Technology Steering Committee through the Department of Information Technology and Telecommunications.

Preferred Skills

Strong organizational and administrative skills, including proficiency in Microsoft Word and Excel and case management databases. Excellent interpersonal and communication skills for engaging in cooperative dialogue with employees and supervisors. Ability to handle confidential and sensitive information with discretion and professionalism. Experience working in government or public-sector HR. Experience in handling reasonable accommodation requests, HR compliance issues, and/or related administrative functions. Knowledge of ADA, Title VII, the NYC Human Rights Law, and EEOC regulations.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.