Human Resources Associate, Workforce Operations

DEPT OF HEALTH/MENTAL HYGIENE; New York (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

Department of Health and Mental Hygiene seeks a Human Resources Associate to support workforce operations, onboarding, and recruitment functions. The role involves maintaining HR metrics, posting jobs, processing candidate documents, and coordinating with DOHMH and OCME partners.

It requires strong secretarial skills, typing ability, and familiarity with EHIRE and city data systems. The position is essential during emergencies, with training provided and the potential for agency driver duties.

Qualifications

• Associate degree with secretarial/office tech credits or equivalent experience.
• Two years of satisfactory general secretarial experience or one year of legal secretarial experience if no degree.
• A four-year high school diploma or equivalent with required experience includes options described.

Responsibilities

• Maintain and track HR metrics and onboarding milestones.
• Review candidate qualifications and forward resumes to hiring managers.
• Coordinate pre-employment medical processing and HRIS entries.
• Assist in recruiting events, interviews, and start-date coordination.
• Support Compliance, Training, and Internship programs.

Skills

Typing 55 wpm

Stenography

Education

Associate degree in secretarial/office technology

High school diploma or equivalent

Legal secretarial training

Job description

The Office of Chief Medical Examiner investigates cases of persons who die within New York City from criminal violence, by accident, by suicide, suddenly when in apparent health, when unattended by a physician, in a correctional facility or in any suspicious or unusual manner or where an application is made pursuant to law for a permit to cremate a body of a person.

Our core purpose is to protect public health and serve impartial justice through forensic science and medicine. We exist to provide answers in support of families and communities during times of profound need.

The core values of CARES guide our work for communities and inform our behavior toward each other and all those we serve.

• Commitment: Dedicated to the mission at all times
• Accountability: Responsible to each other and the community
• Resilience: Adapt in the face of adversity
• Excellence: Achieve and maintain the highest quality
• Service: Innovate to meet evolving needs

Please note this is a temporary appointment for up to one year, and a valid New York State Driver’s License will be required for this position.

Under the general direction of the Director of Human Resources Operations, and specifically under the supervision of the Supervisor of HR Workforce Operations, formerly HR Talent Management, the selected candidate will provide recruitment, onboarding, tracking, and professional development support. As a Human Resources Associate for Workforce Operations, the selected candidate will receive training and assist in the performance of the duties specified below:

• Compiling, maintaining, tracking, and reporting HR Metrics including, headcount, attrition, compliance and vacancies
• Developing and submitting job postings in EHIRE
• Reviewing candidate qualifications and forwarding qualified r sum s to hiring managers
• Collecting, reviewing, and processing candidate compliance documents
• Conducting follow-ups to ensure candidates are accomplishing onboarding milestones within set timeframes
• Conducting agency-specific orientation sessions
• Preparing job offers, release letters, and other correspondence
• Coordinating and attending job fairs, professional conferences, and various other recruiting events
• Planning and attending interviews as the HR representative
• Coordinating start dates with hiring managers
• Coordinating with DOHMH for pre-employment medical processing and tracking
• Facilitating civil service list actions
• Submitting promotions, title changes, level changes, salary increases, etc. in EHIRE
• Supports the Compliance, Training, and Internship programs
• Establishing and maintaining rapport with OCME’s HR Partners, e.g. DOHMH, DCAS, other agencies, etc.
• Collecting DNA samples for new employees, interns, volunteers, etc.
• Operating agency vehicles as an OCME Agency Driver for HR and recruitment related events
• Utilizing internal HRIS system and city data systems such as PMS, NYCAPS, & CHRMS for recruitment and talent related assignments
• Other duties as assigned

This position has been identified as “essential.” During emergency events, “essential” positions may require 24-hour availability.

The selected candidate will be required to provide a DNA sample by swabbing.

Please note that only candidates selected for interview will be contacted for this position.

FINAL APPOINTMENTS ARE SUBJECT TO OFFICE OF MANAGEMENT & BUDGET APPROVAL

WORK AUTHORIZATION

Authorization to work in the United States is required for this position. Office of Chief Medical Examiner does not provide sponsorship for international employees for visa applications, extensions, or status changes, including STEM/OPT visas. Applicants are responsible for ensuring that they meet all qualifying requirements for this position at the time of application.

All employees must obtain any licenses, certifications, or endorsements that are required for their position by any regulatory agency of appropriate jurisdiction. Any such required license, certification or endorsement shall be obtained within three months of appointment to the title, unless otherwise specified. Any required licenses, certifications, or endorsements must be maintained for the duration of the assignment and must be updated or renewed whenever the regulatory agency issues a modification or revision to the requirement.

LEGAL SECRETARIAL ASST- L2,3,4 - 1022A

Minimum Qualifications

1. An associate degree from an accredited college including or supplemented by 12 semester credits in secretarial science, word processing, office automation and/or office technology; or An associate degree from an accredited college, and either one year of satisfactory full-time professional general secretarial experience or six months of satisfactory full-time professional legal secretarial experience; or A four-year high school diploma or its educational equivalent approved by a State's Department of Education or a recognized accrediting organization, and either two years of satisfactory full-time professional general secretarial experience or one year of satisfactory full-time professional legal secretarial experience; or Education and/or experience equivalent to "1", "2" or "3" above. Satisfactory completion of a one year specialized training program in secretarial science, word processing, office automation and/or office technology, or completion of 30 semester credits from an accredited college, including 12 semester credits in secretarial science, word processing, office automation and/or office technology may be substituted for one year of full-time general secretarial experience or six months of full-time legal secretarial experience. However, all candidates must possess a four-year high school diploma or its educational equivalent.
2. Skills Requirement Ability to type at a minimum rate of 55 words per minute. For assignments requiring stenographic skills, candidates must also have the ability to take legal dictation. For certain assignments, individuals may be required to have higher typing and stenographic skills.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.